City : VANCOUVER

Category :

Industry : Materials & Construction

Employer : Stantec

Administrative Assistant - ( 2400040Y )

Description

Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

Your Opportunity

Our Vancouver office seeks an experienced Administrative Assistant to support our growing Building Science Services group.

Your Key Responsibilities

General Administration

• Track & schedule internal and external lunch-and-learns, sales events, etc.
• Support administration activities such as project workload scheduling, quality management, health and safety, equipment ordering, and booking
• Agenda/minute taking
• Coordinate safety, technical training, and social activities
• Format documents related to Expert Opinion Reports
• Litigation Support
• Filing, Records retrieval
• Assist with coordinating letters of assurance
• Support Proposal Coordinators when needed
• Assist Operations Lead and Practice Lead’s as needed

Document Management

• Assist with technical documentation of processes, tools, and reference documents
• Work with the technical development coordinator to post completed documents to SharePoint using assigned metadata
• Support practice leads in the development of new documents and templates and the formatting of existing documents
• Contract Administration including managing change orders, risk, and scope/change management

Qualifications

Your Capabilities and Credentials

• Excellent research, writing, organizational, and communication skills
• Detail oriented
• Understanding of architecture, building envelope, and construction industry concepts, terms and processes a plus
• Ability to work independently, take initiative, and multi-task to meet deadlines in a fast-paced environment
• Experience working with teams in multiple offices
• Excellent working knowledge of Microsoft Office products with emphasis on Word, Excel, PowerPoint and Outlook
• Experience with SharePoint is a plus
• Confidence in interacting with all levels of management and clients
• Experience within the Architectural/Engineering/Construction industry is a plus

Education and Experience

Undergraduate degree or equivalent years of experience.

Minimum 5 years of experience in an administrative support role.

Graphic design and/or production experience are a plus.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities, and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• Lower Mainland $24.00 Per Hour - Lower Mainland $33.00 Per Hour Min/Max Pay Range for postings located in BC (Lower Mainland includes Vancouver & Burnaby)

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-British Columbia-Vancouver

Organization : BC-1309 Buildings-CA MHG BSS Canada West

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Nov 1, 2024, 2:37:47 PM

Req ID: 2400040Y

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans