Administrative Assistant
City : Hamilton
Category : Hourly Temporary/Contract
Industry : Recruitment/Staffing
Employer : The Adecco Group
Adecco is currently hiring a full-time experienced Administrative Assistant for one of our clients in Hamilton, ON. This role is ideal for an experienced administrative professional who demonstrates exceptional accuracy, strong communication skills, and the ability to work independently on complex tasks while supporting smooth office operations.
You will provide high‑level secretarial and administrative support, handle confidential information with discretion, and coordinate effectively across departments while interacting professionally with client’s and customers.
Pay Rate: $26.00/hour
Location: Hamilton, ON
Shift: Mondays to Fridays | 8:30am to 4:30pm
Job type: Temporary | Full-time
Vacancy Status: This posting is for an existing vacancy.
Here's why you should apply:
Paid weekly accurate and on time
Strong health and safety programs
Medical and dental benefits once qualified
Free training programs
New and quicker onboarding process
Responsibilities:
Key Responsibilities
Provide senior‑level secretarial support, including high‑volume electronic transcription with exceptional accuracy and speed
Prepare written correspondence, reports, agendas, and other documentation with a high level of precision
Demonstrate proficiency in Business English and modern office practices and procedures
Work effectively in a computerized office environment using:
Microsoft Word, Excel, Outlook, PowerPoint, and Teams
eScribe and PeopleSoft
Liaise professionally with the public, external agencies, and internal departments
Exercise initiative and carry out instructions independently, with minimal supervision
Maintain routine financial records and support basic accounting activities when required
Monitor accounts, calculate amounts, and prepare/process invoices and accounts payable (asset)
Coordinate, assign, and review administrative work and resolve work‑related issues as they arise
Work independently on complex projects while coordinating activities across the organization to ensure effective communication and information flow
Uphold confidentiality and professionalism in all aspects of the role
Qualifications and Skills:
High school diploma or equivalent required
Associate’s degree or post‑secondary coursework in Business Administration or a related field is preferred
Significant experience in a senior secretarial or administrative role
Previous experience in a financial or accounting office environment is preferred
Exceptional written and verbal communication skills
Strong organizational, time‑management, and multitasking abilities
Proven attention to detail and accuracy
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Familiarity with office systems, databases, and standard office equipment
Basic knowledge of general accounting principles (asset)
Ability to work independently and coordinate work across departments
Strong problem‑solving skills with sound judgment
High level of discretion and professionalism when handling sensitive information
Adaptable and willing to learn new systems and processes in a fast‑paced environment
Accuracy and attention to detail
Initiative and accountability
Professional communication
Organizational effectiveness
Confidentiality and integrity
Collaboration and coordination
Must be legally eligible to work, and reside in Canada
Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.
At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.
Please reach out to learn how the Aspire Academy can upskill you into your next role.