City : Hamilton

Category : Other

Industry : Education

Employer : McMaster University

Unit/Project Description:
Student Affairs (SA) is a fast paced and multifaceted department that supports the overall health, welfare and success of students at McMaster. The Student Affairs Finance Office provides financial supports to various departments within the Student Affairs envelope.  The office also manages the Student Affairs budget including the preparing of the annual budget report as well as tracks and repots on various Ministry funded programs. The Student Affairs Finance Office is seeking a self-motivated and enthusiastic individual with a background in financial analysis, collections, invoicing and reporting of financial data. This role demands strong attention to detail and the ongoing ability to prioritize competing tasks in a deadline-driven environment.

Job Summary:
Responsible for applying specialized knowledge and understanding of financial policies and procedures to coordinate and process University financial transactions. Analyzes, records, classifies, and summarizes accounting data according to established procedures. Ensures accuracy and compliance with existing guidelines, policies, and procedures. Provides lead hand supervision to other staff.

Purpose and Key Functions:
* Coordinate the collection, verification, analysis and reporting of financial data.
* Interpret and communicate applicable financial policies, procedures and guidelines to others.
* Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
* Develop and deliver training and information sessions.
* Analyze data and assess for reasonableness.
* Develop budgets for review and approval.
* Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
* Exercise appropriate controls, monitor, and reconcile accounts.
* Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
* Perform various analyses and reconciliations of accounts.
* Generate reports and account statements and review for accuracy.
* Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
* Generate reports and account statements and review for accuracy.
* Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
* Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
* Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
* Investigate discrepancies using established procedures.
* Monitor and reconcile statements and participate in the reconciliation of accounts.
* Prepare and generate a variety of scheduled and ad hoc reports.
* Update, maintain, and verify information in a variety of spreadsheets and databases.
* Balance and control cash receipts, including floats, petty cash and cheques.
* Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
* Create spreadsheets including complex formulas and equations.
* Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.
* Maintain filing systems, both electronic and hard copy.

Supervision:
Provide lead hand supervision and is responsible for the quality and quantity of work of others.

Requirements: 
2 year Community College diploma in Accounting or a related field of study.
Requires 5 years of relevant experience.

Assets:
The successful candidate will have the following experience, knowledge and skills:
•    Experience providing financial services in a fast paced environment
•    Experience in a University setting is considered an asset
•    Experience with PeopleSoft-based administrative and financial information system (Mosaic), Hyperion, OscarPlus, OscarEMR, AMS, and Moneris reporting considered an asset.
•    Experience with OHIP and UHIP billings is considered an asset
•    Excellent organizational skills, with proven ability to handle a diverse workload, effectively managing and prioritizing workload responsibilities, and timelines
•    Proficient in Microsoft Office Suite, Office 365, Adobe Acrobat Pro
•    Excellent analytic, interpersonal, presentation, oral and written communication skills
•    Strong attention to detail
•    Demonstrated ability to perform well individually and collaboratively in a team environment with minimal supervision
•    Demonstrated initiative in the workplace
•    Customer service oriented