City : Richmond

Category : Yearly Direct Hire

Industry : Recruitment/Staffing

Employer : The Adecco Group

Adecco is currently hiring an Executive Assistant for a full-time opportunity in Richmond, BC. This role is ideal for an experienced administrative professional who excels at supporting senior executives, managing complex schedules, and coordinating high-level business operations in a fast-paced corporate environment.

In this position, you will provide executive-level administrative support, manage calendars and travel arrangements, prepare confidential documentation, coordinate meetings and events, and serve as the primary point of contact for the Executive's office.

• Pay Rate: $75,000 - $105,000 per year, based on experience

• Location: Richmond, BC

• Schedule: Monday to Friday

• Employment Type: Full-Time | Permanent

Responsibilities

• Provide executive-level administrative support and act as the primary point of contact for the Executive's office.

• Proactively anticipate the Executive's needs and manage daily priorities.

• Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders.

• Act as a gatekeeper by prioritizing requests and ensuring efficient use of the Executive's time.

• Screen and route phone calls, emails, correspondence, and inquiries appropriately.

• Draft confidential reports, letters, memos, agendas, presentations, and other business documents.

• Coordinate domestic travel arrangements, including flights, hotels, transportation, and itineraries.

• Prepare and submit accurate expense reports.

• Compile monthly operational reports, safety reports, equipment meeting reports, and other executive reporting.

• Take meeting minutes during Operations meetings and distribute follow-up documentation.

• Organize Operations Leadership Team meetings, including room bookings, catering, meeting materials, and logistics.

• Coordinate employee engagement activities, office events, recognition initiatives, and celebrations.

• Support special projects and provide additional senior administrative assistance as required.

• Collaborate with internal departments to support the overall success of the Operations team.

Qualifications

• Must be legally eligible to work and reside in Canada.

• Undergraduate degree in Business Administration or a related diploma.

• Minimum 10 years of experience supporting senior executives in a corporate environment.

• Experience working with Executive Officers, Senior Management, and leadership teams.

• Construction industry experience is considered a strong asset.

• Advanced proficiency with Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Visio.

• Excellent organizational, time management, and multitasking skills.

• Proven ability to manage confidential and sensitive information with discretion.

• Strong written and verbal communication skills.

• Exceptional attention to detail and follow-through.

• Ability to prioritize competing deadlines in a fast-paced environment.

• Strong relationship-building and interpersonal skills.

• Positive, collaborative, and proactive approach to supporting executive leadership.

Why Apply

• Join one of Canada's most established construction organizations with over 100 years of industry leadership.

• Work directly with senior executive leadership and contribute to key business operations.

• Competitive salary based on experience.

• Comprehensive benefits package.

• Bonus eligibility.

• Opportunity to work in a collaborative, professional, and growth-focused environment.

Interested in this position? Apply now! Our dynamic recruitment team looks forward to helping you take the next step in your career.

At Adecco, our purpose is simple: to make the future work for everyone. We live our values — Passion, Collaboration, Inclusion, Courage, and Customer-Centricity — by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from people of all backgrounds and identities. Together, we are shaping a future that works for everyone.

If you would like to learn more about Aspire Academy to enhance your skills for your next role, feel free to ask.