City :

Category : Full time

Industry : Educational Services

Employer : University of British Columbia

Staff - Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Salaried - Research Assistant /Technician 4

Job Title

Data Coordinator Assistant (VEC)

Department

Vaccine Evaluation Centre | Department of Paediatrics | Faculty of Medicine

Compensation Range

$5,220.98 - $6,124.46 CAD Monthly

Posting End Date

April 24, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

May 25, 2027

 

 

 

 

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

JOB SUMMARY
To perform research activities related to databases and vaccine studies including a large ongoing surveillance program.  Duties include: developing specialized databases for surveillance and clinical trials, maintaining patient tracking database programs, creating quality edit checks and performing data cleanup; documentation of database user's manual and maintaining digital long term storage systems.  In summary conducts a wide range of tasks related to data handling and storage.

ORGANIZATIONAL STATUS

Reports to Data Manager or Senior Data Manager depending on the project.

WORK PERFORMED

• Developing specialized databases for each study using the existing case report form. This includes setting up appropriate parameters for each variable to ensure study protocol requirements are met. 
• Maintaining CRF tracking database program and editing parameters to meet new study requirements as described in the study protocols.  Populating and maintaining the master patient central registry database.
• Creating specialized quality edit checks in SAS.
• Conducting all data cleanup procedures, including generating queries and resolving discrepancies.
• Overseeing the quality control of the data throughout the course of each study ensuring that all work performed by study staff adheres to policies and standards.  
• Maintaining the digital long term storage system, including document scanning and routine backup procedures.
• Maintaining version control documentation for long-term databases.
• Writing database user's manuals for data entry.
• Assisting clinical coordinators as required for clinical trials  

CONSEQUENCES OF ERROR/JUDGMENT
Exercises data management judgment (including some non-routine).  Duties are performed according to VEC operating policies and procedures.  Some non-routine decisions are made without consultation.  Poorly designed databases can result in higher study costs because of extra time spent dealing with data entry, data management and data analysis.  Poorly designed databases can also result in making it difficult to perform effective data analysis affecting the overall science of the study.  

Consequences of errors in decision-making may affect the integrity of databases and/or the integrity of study outcomes.  As a result the reputation of the data manager, investigators and the VEC could be jeopardized. 

SUPERVISION RECEIVED  
The individual is expected to know and conduct routine tasks for projects and carrying them out independently.  Progress reports are provided to the data manager. Supervision is limited in that tasks are assigned and the end result is reviewed. Supervision comes from the data manager.
      
SUPERVISION GIVEN
Provides technical assistance to data entry staff.

EDUCATION/WORK EXPERIENCE
Undergraduate degree in a relevant discipline or graduation from a technical college or institute. Minimum of 4 years of related experience or the equivalent combination of education and experience. Related experience in research.  Experience in data management of clinical trials preferred.  Advanced Microsoft Access database programming and intermediate level of SAS programming are required.    

SKILLS
Ability to communicate effectively verbally and in writing. Ability to maintain accuracy and attention to detail. Ability to work effectively independently and in a team environment. Ability to work under pressure to meet deadlines.

Expectations for all UBC employees:
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion