City : Hamilton

Category : Other

Industry : Education

Employer : McMaster University

JOB SUMMARY

The Facility Services department supports the academic mission of McMaster, its cutting-edge research, and world-class teaching and learning. Our team does this by developing innovative spaces to study, research, and work and by keeping our campus safe, clean, well-maintained, and beautiful. Our team of approximately 400 professionals is the primary caretaker of the university's physical environment and is one of the largest teams on campus. Our 400 dedicated professionals take pride in delivering quality and reliable services that support the University’s world-renowned teaching and research. The team is responsible for the operation and maintenance of 69 buildings, encompassing approximately 8.5 million square feet of space and about 377 acres of land. The team also supports other entities such as Hamilton Health Sciences, McMaster Innovation Park (MIP) and others. Facility Services operates 24/7, oversees more than 50 active construction projects at any given time, and manages over 12,000 service requests each year.    

Responsible for the coordination, consolidation, and preparation of financial information and related analyses in order to forecast financials and develop program budgets that maximize fiscal resources. Provides training and guidance to others as it pertains to departmental financial processes and procedures. Provides lead hand supervision to other staff.

Representative Duties & Responsibilities

• Analyze financial information to aid in the development and implementation of short-term and long-term financial planning.
• Develop multi-year budgets for review and approval.
• Project revenues and prepare detailed calculations of projected compensation costs and other expenditures.
• Prepare budget appropriation adjustments required after the approval of the original budget.
• Prepare working papers and consolidate information in accordance with financial auditor requirements.
• Develop estimates of time, resources, and budgets for various program activities and events.
• Plan and coordinate timetables and budget processes for budget review with various departments.
• Meet with departments to review resource plans in order to prepare financial projections.
• Coordinate and schedule data flow and financial information required for the preparation and development of detailed financial statements.
• Scrutinize, analyze, and reconcile detailed financial reports and records.
• Monitor and investigate error and exception reports.
• Analyze business processes to ensure efficiency and proper controls for accurate financial reporting and the safeguarding of assets. Recommend changes to improve processes.
• Act as a resource to staff, departments, and external agencies, and respond to inquiries, questions and concerns pertaining to financial issues.
• Provide advice on the restructuring of accounts for proper management control and streamlined reporting.
• Coordinate the collection, verification, analysis and reporting of financial data.
• Interpret and communicate applicable financial policies, procedures and guidelines to others.
• Assist with internal and external audits by preparing audit files and responding to auditor inquiries.
• Develop and deliver training and information sessions.
• Analyze data and assess for reasonableness.
• Develop budgets for review and approval.
• Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
• Exercise appropriate controls, monitor, and reconcile accounts.
• Write a variety of document and reports such as procedure manuals, accounting reports, and financial statements.
• Perform various analyses and reconciliations of accounts.
• Generate reports and account statements and review for accuracy.
• Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
• Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
• Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
• Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
• Investigate discrepancies using established procedures.
• Monitor and reconcile statements and participate in the reconciliation of accounts.
• Prepare and generate a variety of scheduled and ad hoc reports.
• Update, maintain, and verify information in a variety of spreadsheets and databases.
• Balance and control cash receipts, including floats, petty cash and cheques.
• Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
• Create spreadsheets including complex formulas and equations.
• Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.
• Maintain filing systems, both electronic and hard copy.

Supervision

• Provide lead hand supervision and is responsible for the quality and quantity of work of others.

Qualifications

• Bachelor’s degree in Finance, Accounting, Economics, or relevant field of study.
• Requires 4 years of relevant experience.