City : Calgary, Alberta

Category : Full time

Industry : Administrative

Employer : Shoppers Drug Mart®

Referred applicants must not apply directly to this role. All referred applicants must use their unique referral link generated when they are referred by an existing colleague.

Location:

At Shoppers Drug Mart, we’re innovating health and wellness in Canada. From prescriptions to walk-in clinics, and a beloved loyalty program, we’re caring and supporting our customers in new ways every day.
With more than 1,300 locally owned and operated stores from coast to coast, the Shoppers Drug Mart network is more than a great place to shop, it’s a great place to work.  We’re committed to building our talented team who champion collaboration, kindness and inclusivity. Join our team, and help recognize a healthy future for your career and for all Canadians.

Why this role is important?

Reporting directly to the Vice President, Operations, the incumbent in this position coordinates a variety of administrative duties in support of the Vice President and Operations team. The incumbent utilizes honed communication, organization and administrative skills, works independently and employs solid judgement skills in the resolution of problems.  The position handles sensitive material in a professional and confidential manner.

Primary Responsibilities:

Utilizes advanced software skills to produce reports, documents, minutes of meetings and other administrative duties Compiles, produces and distributes various operational and period end reports to the operations teams to ensure timely exchange of information Responds to inquiries from the stores and operations team to resolve issues or concerns in an effective and timely manner Maintains the Vice Presidents calendar by scheduling corporate meetings and arranging appointments with internal staff and external visitors to optimize use of time Receives, sorts and prioritizes mail, taking notice of required actions and due dates to ensure timeliness of responses and required actions.  Accepts and arranges courier of parcels to ensure timely distribution of packages and documents Arranges and confirms travel reservations on behalf of the Vice President, to ensure the most time and cost effectiveness Organizes and maintains various filing systems to track and store data and documentation and allow for easy retrieval of information Performs additional administrative duties such as filing, faxing, scanning, tracking expenses, coding invoices and preparing documents and reports, etc to assist in the smooth running of the department

Skills, Knowledge & Education:

Skills:  

This position requires a demonstrated level of initiative and judgment in order to organize and prioritize tasks, workload and projects. Courtesy, tact and diplomacy are required in dealing with colleagues in every day working relationships.

• Requires an understanding of inter-related work processes to be able to adapt to differing assignments

• Provides routine information to coordinate the assignments and work procedures of others.

• Professional manner, tact, diplomacy and discretion in dealing with associates and colleagues including senior management

• Draws on a number of known options to solve problems and to develop improvements

• Adaptable to set and prioritize work with varying exceptions.  Able to work with diverse personalities and styles

• Communicates with clarity, verbally and in one on one or group situations, or over the telephone

• Communicates well in writing by composing clear documents; facility with editing and/or proof-reading is required

• Computer skills to produce reports, documents and presentations.  Knowledge several software packages

Education & Job Knowledge: 

Post secondary education equivalent to a college diploma in Office Administration or related field will be considered an asset.

Experience:

Minimum of two years in a similar role

Why work at Shoppers Drug Mart?

Acting as consultants, supporting internal customers and the Associate-Owners, you will get experience unique to the retail industry while working for an award-winning national brand.   Benefit from a purchase discount program, competitive pay and online learning through Academy.

Take ownership of your work and find more ways to care about your work, co-workers, customers and community.

How You’ll Succeed:

At Shoppers Drug Mart Inc., we seek great people to continually strengthen our culture.  We believe great people model our values, are authentic, build trust and make connections. 

If that sounds like you, and you are open-minded, responsive to change and up to the challenges provided in a fast-paced retail environment, apply today. 

Employment Type:

Type of Role:

Shoppers Drug Mart Inc. recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the products we sell, the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired.

In addition, we believe that compliance with laws is about doing the right thing.  Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.

Please Note: If you have Employee Self Service (ESS) on Workday, apply to this job via the Workday application.