City : Toronto

Category : Full Time

Industry : Healthcare

Employer : The Hospital for Sick Children

About Sickkids

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world.  As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education.  Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day.  SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.

Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare.

Posting Description

As an integral part of the Department of Anesthesia and Pain Medicine, you will provide onsite administrative support with an impact on the clinical and academic operations of the Department.  The successful candidate must be sufficiently skilled to support complex administrative tasks and proactively solve issues and make recommendations to ensure the day-to-day administrative operations of the Department run smoothly.

Here's What You Will Get to Do:

Administrative Accountabilities

• Maintain Physician Faculty calendars; schedule and confirm appointments, anticipate time conflicts, and use judgment to reschedule meetings or appointments according to changes in priority
• Create meeting requests in Outlook with multiple internal and external attendees and monitor attendance
• Arrange in-person meetings, internal and external small and large-scale events; coordinate bookings, catering, audio visual and equipment, as required
• Monitor multiple inboxes and respond/action requests appropriately
• Coordinate virtual national rounds
• Using Excel and other software, create clinical scheduling templates
• Ensure the smooth coordination of anesthesia staffing to community sites
• Make daily changes to a workforce scheduling database
• Populate and update the on-call schedule in Hypercare using various data sources
• Make daily changes to a workforce management database
• Assist with travel bookings, as needed
• Provide ongoing support and coverage for other coordinators within the Department
• Act as the day-to-day onsite point person for operational requirements for the Department

Professional Accountabilities

• Develop strong and positive working relationships and communicate with multi-level contacts across several portfolios and throughout the Hospital to exchange, report, and analyze moderately complex information
• Independently respond and collaborate with other areas to problem-solve, resolve conflicts and roadblocks, and propose solutions independently or collaboratively
• Respond to questions and concerns in a timely fashion

Here's What You Will Need:

• Senior-level administrative experience required; experience in a similar healthcare setting an asset
• Strong attention to detail and high level of accuracy in completion of administrative tasks
• Advanced administrative analytical, evaluative, and problem-solving skills
• Demonstrated ability to prioritize work in an efficient and organized manner
• Advanced proficiency in Microsoft Office applications (Teams, Outlook, Word, Excel, PowerPoint) and ability to learn new software to perform duties of the role
• Advanced interpersonal, oral, and written communication skills
• Ability to work well independently and in a team environment
• Exceptional problem-solving skills with the ability to exercise discretion and confidentiality
• Self-motivation and ability to be proactive
• A commitment to understanding and aiding in the pursuit of equity, diversity and inclusion objectives

Employment Type: Full-time Temporary 1 year contract, 1.0 FTE

Our Commitment to Diversity

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion.

Accessibility & Accommodation

If you require accommodation during the application process, please reach out to our aSKHR team.  SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired.  If you are invited for an interview and require accommodation, please let us know at the time of your invitation to interview. Information received related to access, inclusion or accommodation will be addressed confidentially.

How to Apply

Technical difficulties? Email ask.hr@sickkids.ca with a short description of the issues you are experiencing. We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

Tip: Combine your cover letter and resume into ONE document of 20 pages or less as you cannot upload multiple documents as part of your application.

Every application is reviewed by a human recruiter and all hiring decisions are made by people. In some cases, AI-assisted tools are used to help review applications based on job-related qualifications.

All positions posted on the SickKids Hospital's Careers Site represent current vacancies, unless otherwise posted in the job description.