City : Belleville

Category : Yearly Direct Hire

Industry : Recruitment/Staffing

Employer : The Adecco Group

Adecco is currently hiring a full-time Corporate Affairs & Office Administrator for our client. This is an exciting opportunity for a highly organized and customer-focused professional who enjoys a diverse role combining office administration, employee engagement, communications, events, and corporate affairs support.

If you're passionate about creating exceptional workplace experiences, coordinating events, supporting internal communications, and keeping office operations running smoothly, we'd love to hear from you.

• Pay Rate: $55k/year

• Location: Toronto, ON

• Job type: Permanent | Full-time

• Vacancy Status: This posting is for an existing vacancy.

Here's why you should apply:

• Permanent full-time opportunity

• Collaborative and team-oriented work environment

• Diverse role with exposure to administration, communications, events, and employee engagement

• Opportunity to work closely with leadership, HR, and cross-functional teams

• Professional growth and development opportunities

Responsibilities:
Office Administration & Front Desk

• Welcome visitors and manage front desk operations

• Answer and direct phone calls, emails, and general inquiries

• Manage visitor access, sign-in procedures, and daily visitor logs

• Coordinate incoming and outgoing mail, courier services, and shipments

• Prepare purchase orders and support vendor and supplier communications

• Process expense reports and maintain procurement records

• Maintain office supply inventories and coordinate equipment servicing

• Support HR administration, onboarding activities, and new employee orientations

• Coordinate meeting rooms, customer visits, and hospitality arrangements

• Maintain confidential records and documentation

Corporate Affairs & Employee Engagement

• Support planning and execution of employee events, town halls, and engagement initiatives

• Coordinate with vendors and suppliers to source materials and services for events

• Track event expenses and support budget management

• Gather attendance and feedback data to improve future initiatives

• Capture event photos and content to support employer branding efforts

Communications & Marketing Support

• Assist with creating presentations, communication materials, and employer branding content

• Maintain internal communication channels, including Teams, intranet platforms, digital displays, and distribution lists

• Support drafting, formatting, and publishing internal communications

• Partner with HR, Operations, and Leadership teams to ensure consistent messaging

• Assist with monitoring media, social media, and community engagement activities

• Manage inventory and ordering of promotional items, merchandise, and branded materials

Community & Corporate Initiatives

• Support community relations activities, sponsorships, and partnerships

• Assist with Environmental, Social, and Governance (ESG) initiatives

• Support Diversity, Equity, and Inclusion (DEI) programs and events

• Assist with additional administrative and corporate projects as required

Qualifications and Skills:

• Minimum 1 year of experience in an office, administrative, customer service, communications, or related environment

• Demonstrated customer service experience with strong interpersonal skills

• College diploma or degree in Business, Communications, Administration, or a related field is considered an asset

• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook

• Experience with Canva, Mailchimp, or similar design and communication platforms is considered an asset

• Familiarity with SharePoint, internal communication tools, and digital content platforms is an asset

• Excellent verbal and written communication skills

• Strong organizational skills with exceptional attention to detail

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

• Experience coordinating vendors, suppliers, agencies, or community partners is considered an asset

• Respect for confidentiality and professionalism in handling sensitive information

• Self-motivated, resourceful, and proactive with a positive, team-oriented attitude

• Must be legally eligible to work, and reside in Canada

Ready to build a career where no two days are the same? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

Please reach out to learn how the Aspire Academy can upskill you into your next role.

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