City : Ottawa

Category : Yearly Temporary/Contract

Industry : Recruitment/Staffing

Employer : The Adecco Group

Adecco is currently hiring a Document Control & Administrative Coordinator for a full-time position in Pembroke, ON. This opportunity is ideal for a highly organized and detail-oriented professional with experience in a manufacturing environment who thrives in a structured, compliance-driven setting.

As a Document Control & Administrative Coordinator, you will be responsible for managing document control processes, supporting training and audit activities, and handling various administrative functions to ensure smooth day-to-day operations within the facility.

• Pay Rate: $55,000/year

• Location: Pembroke, ON

• Schedule: Full-time, Monday to Friday, 8:30 AM to 4:30 PM

• Contract: Temporary with potential for permanent

• Vacancy Status: This posting is for an existing vacancy.

Responsibilities:

• Manage document control processes, including updates, revision tracking, and maintaining documentation libraries across the facility

• Print and distribute updated documents based on Engineering Change Notices

• Prepare training attendance forms and coordinate document-related training with production teams

• Upload and manage training records within Q-Pulse

• Maintain employee training databases and ensure certifications and recertifications are up to date

• Participate in internal and external audit activities

• Support maintenance and engineering teams with document creation and updates (e.g., work instructions, maintenance instructions, LOTO procedures)

• Manage petty cash, prepare receipts, and submit monthly summaries to finance

• Create purchase requisitions and purchase orders for non-inventory items

• Track invoices and ensure proper processing and submission to finance

• Oversee kitchen supplies and maintain common area equipment

• Assist with social committee activities, plant tours, and events

• Maintain key administrative records, including headcount lists, security access, emergency contacts, and vendor lists

• Support business continuity planning and other special projects as required

Requirements:

• Certificate or diploma in Business Administration or equivalent experience

• Minimum 3 years of experience in an administrative role

• Minimum 2 years of experience in an ISO-certified manufacturing environment

• Proficiency in Microsoft Office (Excel, Word, PowerPoint)

• Strong analytical and problem-solving skills

• Excellent organizational and time management abilities

• Strong interpersonal and relationship-building skills

• Customer-focused mindset with a commitment to continuous improvement

• Ability to manage multiple tasks and priorities effectively

• Must be eligible to obtain a Controlled Goods Clearance

• Must be legally authorized to work and reside in Canada.

• Must be legally authorized to work and reside in Canada.

Interested in this position? Apply now! Our dynamic recruitment team is ready to welcome you and support you on your path to success.

At Adecco, our purpose is simple: to make the future work for everyone. We live our values — Passion, Collaboration, Inclusion, Courage, and Customer-Centricity — by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from people of all backgrounds and identities. Together, we are shaping a future that works for everyone.

If you would like to learn more about Aspire Academy to enhance your skills for your next role, feel free to ask!

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