City : Hamilton

Category : Full-Time Admin

Industry : Education

Employer : Mohawk College

Status: Special Project (December 2024 – December 2026)

Hours: Monday – Friday, 35 hours/week

Home Campus: Fennell (hybrid work arrangements available)

Rate of Pay: Payband 11 ($96,466 - $120,582 per year, plus 4% in lieu of vacation) 

Posting Date: October 10th, 2024

Closing Date: October 24th, 2024 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Job Summary

We are transforming Banner, our Enterprise Resource Planning (ERP) and Student Information System, to benefit from the latest offerings of its full baseline functionality within a managed cloud environment - eliminating our legacy risk, and building a strong foundation to support the evolving needs of the communities we serve.

The role of the Senior Project Manager is to plan, execute, monitor and deliver programs and projects of large size and/or complexity* according to strict quality, time, and financial parameters. This includes acquiring resources and coordinating the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan. Working closely with a project’s Executive Sponsor, the Senior Project Manager will also define the project’s objectives and continuously monitor the project throughout the delivery lifecycle to ensure objectives are met.

*Project complexity is positively correlated with scope uncertainty, number of stakeholders, interdependence between stakeholders, reliance on outside parties/vendors, novelty of technologies being implemented, number of activities, and multidisciplinary efforts. Typically, projects of higher complexity entail greater levels of risk and ambiguity that could hinder successful outcomes for less experienced Project Managers.

What you’ll be doing:

Goal Setting and Project Planning

•  Define realistic project goals and objectives with Project Managers, Business Analysts, workstream leads, delivery partners, and other stakeholders.
• Prepare cost and resource estimates and develop detailed project plans for all phases of the project.
• Help identify resource and budgetary requirements; identify, source and confirm resource and funding commitments prior to project/program launch.

Project Tracking and Evaluation

•  Plan and facilitate regular and ad hoc project team meetings.
• Monitor, track, and control outcomes to resolve issues, conflicts, dependencies, and critical path deliverables.
• Identify, help resolve, and escalate project risks and issues as per defined project governance.
• Work analytically and creatively using teamwork, innovation, and excellence to solve problems.

Communications and Coordination

•  Serve as the primary point-of-contact to the project’s sponsor, senior steering committee, and any associated leadership teams; the Senior Project Manager will be adept at communicating effectively with leaders from across the college.
• Develop and execute a communication strategy that reflects the needs of all project stakeholders.
• Report on project status, progress, metrics, risks, issues, dependencies, test results, and deployment activities.
• Providing feedback, advice, and encouragement to the Project Managers, Business Analysts, and other team members.
• Coordinate and maintain communications with external partners, clients, vendors, and suppliers.

Program and Portfolio Management

•  Working with the Director – EPMO, the Senior Project Manager will assist with project portfolio management activities to ensure alignment of the overall program with strategic business objectives.
• The Senior Project Manager may be expected to stand-in and represent the EPMO in the Director’s absence.

Mentoring and Coaching

•  Monitor and coach junior Project Managers, Business Analysts, and workstream leads.
• Provide leadership by building and motivating project teams to meet their project goals; the Senior Project Manager is expected to maintain regular (i.e., daily) contact with key project team members (may vary according to project phase and activities).
• Working with the Director and key delivery partners, help build and train project teams to expand their capabilities by establishing best practices, policies, methodologies, quality assurance and control, tools, and templates.
• Identify professional development and process improvement opportunities on the project/program.

Hiring and Training

•  Identify resources needed to satisfy project requirements.
• Participate in interviewing project team candidates, assess competencies, make recommendations, and assist in onboarding to the project or program.
• Ensure all team members have access to any relevant training or job aids specific to the role and/or project.

Practice Management

•  In collaboration with Director, the Senior Project Manager should help monitor, assess, and adopt the latest project management developments, standards, best practices, and tools.
• The Senior Project Manager should be prepared to play the role of a trusted advisor/consultant to the Director, other members of the EPMO team, and internal College stakeholders.

Other duties as assigned.

What you’ll bring to the role:

•  A University Degree/College Diploma or equivalent in such disciplines as Business, Commerce, Engineering or a related field is required at the point of hire into this position.
• Preference given to candidates with certification in Project Management (e.g., PMP, PgMP, PfMP, CAMP)
• 7 years of related work experience
• Strong familiarity with MS Project project management software
• Demonstrated experience in personnel management (and/or coaching and mentoring)
• Proficient in various related software (e.g., MS Visio, MS Office Suite, Jira, Confluence)
• Experience at working both independently and in a team-oriented, collaborate environment.
• Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.
• Reacts to project adjustments and alterations promptly and efficiently.
• Ability to read communication styles of team members and contractors who come from a broad spectrum of disciplines.
• Ability to elicit cooperation from a wide variety of sources, including upper management, clients and other departments.
• Ability to bring project to successful completion through political sensitivity.
• Strong written and oral communication skills.
• Adept at conducting research into project-related issues and products.
• Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
• The ability to communicate and work effectively with diverse students, employees, and communities.

What we offer:

•  Opportunity to gain experience and build relationships at a Hamilton/Niagara Top Employer.
• Access to professional development opportunities.
• Option to enroll in Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
• Discounted rate for full-service athletic facility and instructor-led classes.
• Opportunities to engage in wellness events and activities.

To find out more about working at Mohawk College, please visit https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

The College is committed to fostering inclusive and barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.