City : Toronto

Category : Full time

Industry : Financial Services

Employer : Interac

Executive Assistant

At Interac, we design and deliver products and solutions that give Canadians control over their money so they can get more out of life. But that’s not all. Whether we’re leading real-time money movement, driving innovative commerce solutions like open payments for transit systems, or making advancements in new areas like verification and open banking, we are playing a key role in shaping the future of the digital economy in Canada.
 

Want to make a lasting impact amongst a community of creative thinkers, problem solvers, technical gurus and high-performance application developers? We want to hear from you.

As an Executive Assistant, day-to-day activities will be critical to building stakeholder confidence and upholding the standards of operating responsibly. We are looking for an efficient self-starter with the ability to operate effectively in a fast-paced environment. You are a masterful problem-solver, highly organized and have exceptional communication skills. You also have an excellent ability to build and maintain relations and help drive accountability.

You’ll be responsible for:  

• Understanding business goals and/or external priorities and providing day-to-day management of the Leader’s calendar and activities, to ensure high value time utilization.

• Understanding the business to build effective relationships, assigning priority to meeting invites and asking questions proactively to assess urgency.

• Providing updates to the Leader on upcoming meetings, ongoing obligations, project deliverables, and timelines.

• The timely preparation and presentation of materials for meetings.

• Coordinating completion of deliverables by assigned Leader.

• Collecting materials in preparation for requirements, updating materials and reviewing amendments with stakeholders.  

• Dispatching meeting invitations, booking meeting rooms and arranging for resources and other requirements in support of smooth and efficient meeting facilitation.

• Supporting the coordination and implementation of department events.

• Preparing PowerPoint presentations (developing, formatting, proofreading, printing) and other documents.

• Understanding travel preferences of the Leader and organizing travel arrangements and related travel documents required prior to travel.

• Developing and maintaining a filing system; ensuring business and operational reports, forms, and other documentation, paper or electronic, are readily available.

• Regularly reviewing and managing corporate expenses and usage (e.g., expense report review) and ensuring expense reimbursement is within the guidelines.

• Possibly participating in committees such as the Diversity & Inclusion committee to stay abreast of key events and keeping the Leader member up-to-date on all upcoming events, programs and initiatives.

You bring:  

• A minimum of 5+ years as an executive assistant/administrator and/or Business Manager to senior leaders.

• Strong analytical and problem-solving skills and an ability to present clear, concise, and effective solutions.

• Critical thinking and rely on experience and judgment to plan and accomplish goals.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Strong communication skills, both verbal and written, with the ability to collaborate and build relationships with key stakeholders.

• Meticulous attention-to-detail and excellent time management and organizational skills.

• Expertise in social media and collaboration tools like LinkedIn.

• The ability to handle stressful situations with measured calmness and decisiveness.

• Exceptional common sense, maturity, discretion, and the ability to maintain confidentiality.

• Eligibility to work for Interac Corp. in Canada in a full-time capacity. 

Interac requires employees to complete a background check that is completed by one of our service providers.  We use this service to complete the following checks:

• Canadian criminal record check;
• Public safety verification;
• Canadian ID cross-check;
• 5-year employment verification;
• Education verification; and
• If applicable, Credit Inquiry and Social Media Check

How we work
We know that exceptional people have great ideas and are passionate about their work.  Our culture encourages excellence and actively rewards contributions with:

Connection: You’re surrounded by talented people every day who are driven by their passion of a common goal.

Core Values:  They define us. Living them helps us be the best at what we do.

Compensation & Benefits: Pay is driven by individual and corporate performance and we provide a multitude of benefits and perks.

Education: To ensure you are the best at what you do we invest in you