City : British Columbia

Category : Other

Industry : Real estate and rental and leasing

Employer : BC Housing

POSITION SUMMARY

Reporting to the Legal Administration Supervisor, the Legal Administrative Assistant is responsible for performing legal administration services relating to the financing and development of new housing units under various government-funded social housing programs. He/she/they has thorough understanding of Land Title practices regarding the preparation and registration of Land Title documents relating to purchase and sale transactions and commercial lending transactions, obtains and reviews various land related searches and corporate searches, prepares correspondence, and drafts simple contracts and various legal documents for review by external legal counsel or internal staff. The incumbent also provides legal administrative support services to internal staff and external counsel. The work requires knowledge of litigation procedures, basic corporate administration procedures and basic accounting.

CANDIDATE PROFILE: The successful candidate will have the following:

EDUCATION & EXPERIENCE:

• High school graduation plus successful completion of a legal secretary/paralegal course and courses in real estate which are prerequisites to the academic Legal Administrative Assistant Certificate.
• Considerable Legal Assistant experience in real estate law.
• Or an equivalent combination of education, training and experience acceptable to the Employer.

 KNOWLEDGE, SKILLS AND ABILITIES:

• Sound knowledge of Legal Administrative Assistant work practices and processes and the workings of a legal office
• Sound knowledge of the documentation process in real property transactions
• Sound knowledge and understanding of BC Land Title office registration requirements
• Sound knowledge and understanding of BC’s Corporations Act and Societies Act
• Working knowledge of matters related to commercial lending transactions, including acquisition loans and construction financing, and land development matters
• Some knowledge of litigation processes
• Ability to learn the Legal Administration Department’s policies and the Commission’s mandate and programs
• Ability to handle both residential and commercial conveyances and financing and to process transactions from start to finish
• Ability to deal with the BC Land Title registration system, land title agents and lending institutions and with the Corporate Registry and Personal Property Security Act Registry
• Ability to set up conveyance filing and administrative systems
• Ability to research and analyze legal issues, provide opinion regarding the application of policies and standards, and draft correspondence, legal documents and agreements
• Ability to manage complex administrative tasks, prioritize large volumes of work, work under pressure, meet deadlines and exercise good judgment in dealing with matters of a confidential nature
• Ability to exercise discretion, tact, diplomacy and good judgment
• Excellent oral and written communication skills, with solid command of English grammar, punctuation and spelling;
• proficiency in the use of legal terms
• Strong communication skills, including the ability to communicate in a professional, mature and courteous manner with internal stakeholders and external counsel
• Proficiency in the use of word processing, database and spreadsheet software and ability to type at a minimum of 50 wpm.