At Mattamy Asset Management (MAM), everyone has an important role to play in our shared success. Developing thoughtfully planned communities is complex work and our diverse teams come together to deliver on that mission in every aspect. We are thoughtful planners, precise project managers and practiced subject matter experts. And in each area of our evolving business, we are trusted to drive results. Here, your opinion will be invited, and your contributions will count. You’ll be surrounded by caring people who encourage you to be exactly who you are. You’ll grow in your area of expertise, learning alongside committed colleagues. With a relentless focus on industry leadership and a deep commitment to sustainability, we’ve got big plans for the future – and for you.

Learn more about what makes working at Mattamy special and our award-winning culture.

What we offer

The Administrative Manager will work independently performing a wide range of complex and confidential administrative, financial and departmental duties to support the IT department. This role will support the CIO, VP’s and Directors within the department on varied tasks including budgetary items, vendor management, event coordination, communication for internal and external custimers among other activities for the department. This role is critical in keeping the teams aligned and informed of departmental information in a fast paced, fluid environment. This role is a 4 days in the office and one day remote with some travel (international) required.

What you’ll do

• Oversee internal department communication plan to keep employees informed about company news, department updates, goals, projects, etc
• Collaborate with an internal working group to prioritize department communications, events, and meetings that will engage the whole department
• Create announcements, presentations, surveys, Microsoft Team room management
• Design communications and mechanisms to publish IT information to all technology users in the organization (internal marketing efforts)
• Executive presentations must deliver complex topics in a simple, easy to understand format
• Seek ways to support all internal IT team members in delivering cohesive messaging 
• Collaborating with departments to ensure activites are supported and completed to deadlines established
• Event and calendar management for the department
• Support project teams with change management, communication and meeting facilitation activites
• Manage the onboarding new department employees including equioment, introduction training, and support for new team members
• Coordinate department wide training and role specific training programs
• Manage department invoices and payables in a timely manner
• Vendor management – ensuring vendors are onboarded correctly, paperwork completed

What you bring

• A bachelor’s degree or equivalent experience (4-6 years) business communications.
• Strong organizational and multi tasking skills
• Excellent analytical and problem solving
• Time Management skills with an emphasis on meeting deadlines
• Strong Customer Service skills
• Mastery of Microsoft Office programs such as Excel, Powerpoint, Teams, Word

Bonus points

• Self starter – looking for the next problem to solve
• Ability to review processes and identify ways to become more transparent and efficient
• Desire to be part of a team, local and remote

We encourage applicants who meet most of the role requirements to hit that submit button and apply! It’s okay if you don’t have 100% of the requirements. If you’re the right candidate, we’ll help you learn and grow.

Who we are

Mattamy Asset Management (MAM) is the parent company of Mattamy Homes Canada and Mattamy Homes U.S., which together make up the largest privately held homebuilding platform in North America.

Be yourself. We want it that way.

At Mattamy, we're passionate a​b​​out creating and promoting a diverse and inclusive environment where everyone ​can do their best work.  Diversity and inclusion are important to the work we do to support our homebuyers, colleagues, and communities. From how we build our teams to cultivating our leaders, we're on a journey toward a welcoming, barrier-free culture for everyone. ​​​​

Mattamy Asset Management is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs.

Qualified applicants will be contacted directly by the Talent Acquisition team.