City : Hamilton

Category : Full-Time Support

Industry : Education

Employer : Mohawk College

Status: Initiatives & Opportunities (November 2024 – February 2027)

Hours: Monday to Friday; 35 hours/week

Home Campus: Fennell (hybrid work arrangements available)

Rate of Pay: Payband G (Start Rate: $32.42 per hour)

Posting Date: July 30th, 2024

Closing Date:  August 16th, 2024 at 7:00pm EST

Preference will be given to qualified employees within the Full Time Support Staff bargaining unit, Appendix D (in the role for 6 consecutive months) and RPT employees who have passed probation at Mohawk College.

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Reporting to the Manager, Funding Proposals, the incumbent is responsible for supporting the applied research funding application development process through submissions, including identifying, facilitating, writing and submitting high quality applications on behalf of IDEAWORKS and/or its teams/innovation centres.

The incumbent will provide quality support, coordination, and input for preparing, reviewing, and revising technical content while meeting strict funding program deadlines. They will work closely with technical teams, the IDEAWORKS administration team, faculty, college administration, and other stakeholders across the College to develop projects and applications. The incumbent will have familiarity with the applied research funding landscape i.e. programs and opportunities and will support tracking and maintaining an updated list of funding programs and opportunities and assist people interested in applying. That assistance will include matching proposed projects with appropriate funding programs, and supporting strategic searching.

The incumbent will have experience with writing grant applications, and/or experience preparing written information in a cohesive and compelling fashion. The individual will also have budget, finance and/or similar experience to help prepare project budgets, justifications, and navigate funder guidelines.

What you’ll be doing:

Application Planning and Development

• Write, co-write and support the writing of funding applications that reflect the planned work, intended project benefits, and are in line with the funding program and goals.
• Work with the Project Lead and Operations Manager to create, review, and troubleshoot project budgets, including personnel costs, equipment, external contractors and other costs.
• Support technical and administrative team members by reviewing and adding details to their application section drafts.
• Research and learn new technical topics to effectively contribute to technical writing and reviewing.
• Review partner organization (external organizations who are effectively clients) details, goals, gaps, and their sector and clients. Prepare questions for partners, and draft details that accurately reflect their organization, team, planned project work and benefits.
• Support the preparation and prepare application support materials, including letters of support, team member CVs/resumes/bios, work plans, budget justifications and other essential application items.
• Provide detailed reviews of drafted applications, including alignment with funding program goals, coherence of application, grammar, readability, alignment of all components, document formatting, accuracy of budget.
• Support teams with application process coordination, timing, deadlines, and workback schedule preparation and updating.
• Support identifying internal approvals required, help technical teams prepare approval materials, and communicating with internal stakeholders to secure appropriate approvals.
• Ensure that relevant documents are provided to key stakeholders.
• Coordinate team meetings as necessary.
• Ensure that sensitive Mohawk College and external partner information is kept confidential and stored in a secured environment.

Project and Initiative Planning and Development Support

• Collaborate with technical teams to develop scope, budget, and planning based on funding opportunities/limitations and details to include in applications.
• Provide feedback on draft project documentation for funding eligibility.
• Support reviewing and drafting application preparation resources, including process documents, checklists, and templates.
• Help internal teams and external partner organizations understand the process and navigate application preparation.
• Prepare initial documentation for initial internal review and when appropriate funder review and feedback.

Funding Opportunity Identification and Development

• Seek out funding for specific projects, partners, and initiatives.
• Search and review general funding opportunities on a regular basis and consider current and future opportunities.
• Carefully review funding program and funder strategy changes.
• Thoroughly review funding program eligibility, limits, rules, and guidelines to understand potential fits and limitations.
• Maintain a list of funding programs and proposals.
• Help to prioritize funding opportunities.
• Support preparing outreach strategies for promoting funding opportunities to internal audiences (primarily); external organizations (active partners and prospective partners) including for-profit, not-for-profit, healthcare, and others; and other post-secondary institutions.
• Support meeting with technical teams, faculty, staff and other internal people interested in funding, and support considering which programs could best fit their projects.
• Assist with communicating with funding agency representatives to obtain information on active and upcoming programs.

Other duties as assigned

What you’ll bring to the role:

• A 2-year diploma in a related discipline such as Business Administration and Management, Marketing, Business Communications, Finance, or a related field.
• Experience supporting the funding application development and submission process, including the coordination of approvals with internal teams and external partners.
• Interest and ability to learn and write about technical work, challenges, and the related business opportunities.
• The ability to seek and assess funding opportunities, make recommendations regarding funding ‘fit’ with teams and their applied research projects.
• Project management and/or coordination skills and the ability to support key administrative processes to support multiple competing and high priority proposals simultaneously moving forward through to completion while meeting strict funding agency deadlines.
• Demonstrated ability to work with key stakeholders while exercising judgment, tact and diplomacy through the funding application development process.
• Experience with Word, Excel, Adobe PDF, browser-based applications and other tools to effectively complete funding applications.
• Experience working in a team-oriented, collaborative environment.
• Writing, proposal/funding application writing, in particular, including technical and business writing.
• Budget preparation and financial administration.
• Project management with facilitation and presentation skills.
• Stakeholder relationship management.
• Demonstrated commitment and understanding of human rights, equity, diversity, inclusion, and accessibility.
• The ability to communicate and work effectively with diverse students, employees, and communities.

What we offer:

• Defined Benefit pension plan (CAAT) with contributions matched by Mohawk College.
• 93% top up of maternity and parental leave pay for 52 weeks.
• Progressive vacation plan starting with 15 vacation days plus annual holiday closure.
• Access to Employee Family Assistance Program including counselling services, financial literacy services, nutrition advice and more.
• Comprehensive benefits package including health, dental, vision, paramedical services (massage therapy, acupuncture, naturopath, psychotherapy and psychology), short-term and long-term disability.
• Ability to take courses at a reduced rate for employees and dependents.

To find out more about working at Mohawk College, please visit:

https://www.mohawkcollege.ca/about-mohawk/careers-at-mohawk

We are committed to reconciliation and nurturing an inclusive, diverse, equitable, and accessible (IDEA) environment for everyone who learns and works at Mohawk College. We welcome applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.

The College is committed to fostering inclusive ad barrier-free recruitment and selection processes. If you require accommodation during any stage of the recruitment process, please contact Human Resources.

To learn more about Mohawk College’s commitments, please visit the Mohawk College strategic plan webpage:

https://www.strategicplan.mohawkcollege.ca/