City : Hamilton

Category : Other

Industry : Education

Employer : McMaster University

The Department of Psychiatry and Behavioural Neurosciences seeks an experienced Education Program Associate to provide support to the Department's education programs. This includes supporting the postgraduate education program including academic half- days, coordinating PTeR within the Psychotherapy Program and other work within the Education Team to provide support to educational initiatives as appropriate. They will also provide the financial administration of budgets and process Mosaic expenses as required.

Job Summary:

Responsible for coordinating resident rotation schedules and a variety of educational events and other learning and research initiatives. Creates positive partnerships with preceptors, teaching units, clinics, sites, campuses, practices, and other support staff.

Key Responsibilities: 

• Develops, plans, and coordinates rotation schedules for qualified residents at multiple sites.
• Coordinates the Canadian Residency Matching System with the objective to match all available learner spots to ensure the viability of the program.
• Facilitates the evaluation process for preceptors and students. Compiles evaluation results and brings negative evaluations forward for review.
• Plans and coordinates education events, tutorials, academic half days and other learning and research initiatives.
• Ensures that the appropriate venues and catering are provided and books transportation and audio-visual equipment as required.
• Writes a variety of documents including, but not limited to, correspondence and minutes.
• Develops budgets for various events and submits to manager for approval.
• Monitors budgets and reconciles accounts, completes financial forms including travel expense reports, advances and electronic cheque requisitions, purchase orders and journal entries.
• Contributes to the design and development of banners, presentations and other promotional materials for use at various events.
• Attends and participates in meetings.
• Responds to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
• Maintains confidentiality of information.
• Sets up and maintains filing systems, both electronic and hard copy.
• Updates and maintains information in databases.
• Acts as liaison between faculty, staff and students to ensure the timely communication of information.
• Sets up, uses, and troubleshoots teleconferencing and videoconferencing equipment.

Requirements:

2 year Community College diploma in Office Administration or related field.

Requires 3 years of relevant experience.

Assets:

• The incumbent will have experience in complex scheduling and will have strong computer skills and knowledge of STAR CV, MacFacts, Mosaic, Medportal, Medsis, Web-Eval, McPost as well as Microsoft programs. 
• Excellent communication skills are required for interactions with faculty, staff, students and internal/external contacts.
• The successful applicant will be detail oriented and possess outstanding interpersonal and organizational skills. 
• Excellent minute taking skills are required.
• Experience in event arranging is key.
• The ability to work independently, take initiative and to be self-directed are necessary skills.
• The candidate will possess knowledge of University guidelines and requirements as well as departments and services with the affiliated hospitals.
• The necessity to prioritize competing demands make the need for problem-solving and strong analytical skills essential.

Additional Information:

Attendance at early morning and evening meetings are an expectation of this position.