City : Vancouver

Category : Full time

Industry : Educational Services

Employer : University of British Columbia

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Senior Financial Spec 1a (Gr8)

Job Title

Financial Coordinator

Department

Administrative Support | Institute of Resources, Environment and Sustainability | Faculty of Science

Compensation Range

$4,739.00 - $5,102.00 CAD Monthly

Posting End Date

January 28, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

 

 

 

 

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

This position will prepare and manage day-to-day financial matters for all grants, projects, programs and gifts held by the Institute for Resources, Environment and Sustainability (IRES). Major responsibilities include: participating in financial oversight of research grants; ensuring expenditures comply with granting agencies policies and terms and conditions, preparing budgets, advising researchers on financial status and recommending financial solutions to the Director, Administration and Operations, analyzing financial statements, preparing recurring and ad hoc financial reports, overseeing monthly reconciliation of general ledger and follow-up with financial services in regards to adjustments required and correction of errors; working with researchers to resolve deficits while ensuring compliance to financial guidelines of granting agencies and UBC policies; providing orientation and training to staff, students and faculty with regards to financial administration of research accounts and personal expenses using Workday.

Organizational Status
The Institute for Resources, Environment and Sustainability is a fast-growing department in the Faculty of Science.  Currently the Department has about 15 active faculty members, and a number of Faculty Associates, Adjunct Professors, Postdoctoral Research Fellows and Research Associates.  The Department has about 90 graduate students.  Reports to the Director of Administration and Operations, IRES. They will also work closely with senior team members in IRES, faculty, staff, and students.   Liaises with UBC Finance, ORS, UILO, Research Finance, Faculty of Science Dean’s Office, Human Resources, and other departments on campus, governments agencies, industry and external vendors to advance financial activities, including resolving discrepancies. Trains IRES faculty, students and staff in all day-to-day financial matters.

Work Performed

-Administers and oversees financial matters for all research and operating activities behalf of the Department, including tracking commitments and incoming funds, monitoring research grants to ensure funds are expended correctly during the contractual agreement and in line with granting and UBC policies.

-Works with ORS and UILO and PIs on new grants, budget upload/increases and PGs extensions.

-Analyzes and prepares detailed financial statements and monthly reporting for research funds.

-Prepares financial reports and graphs for annual reporting.

-Reviews all departmental related expenditures including determining eligible expenses against grants, transferring of funds and expenses as necessary, producing variance reports, advising and resolving impending problems/inconsistencies.

-Assists the Director of Administration and Operations with the Department budget process, including participating in statistical analysis, variance analysis, budget planning and forecasting.

-Performs complex financial reconciliation and reviews and corrects complex transactions.

-Processes departmental financial requisitions and purchase requisitions, payments of invoices and expenses.

-Leads training of faculty and staff in processing expenses, travel claims, and financial procedures, and provides financial information and guidance by explaining the application of relevant policies to faculty, staff, and students.

-Trains and assists PIs and others in submitting complex expense claims into Workday for processing.

-Prepares and executes journals in Workday.

-Responsible for grant, gift, program and project requests including set up, inactivation and extensions.

-Reviews Research Project Information Form (RPIF), budget proposals associated with new funding requests, and obtains appropriate signatures and forwards to the Office of Research Services and /or the University Industry Liaison Office.

-Monitors all departmental UBC VISA cards. Oversees monthly transactions and maintains up to date records of all cardholders and transactions for audit purposes.

-Tracks monthly revenue resulting from Indirect Costs of Research based on the PI and monitors/arranges annual transfers to the Department Operating Program and respective Unrestricted Grants.

-Performs other related duties commensurate with skills and experience as required.

Consequence of Error/Judgement
This position is required to exercise considerable tact with a high degree of accuracy, a thorough understanding of policies and practices, the ability to anticipate, investigate and resolve problems, and the ability to meet conflicting demands are required. Failure to do so may result in overpayments, duplicate payments, payroll delays, deficits or inappropriate charges which must then be recovered using departmental funds. Failure to act in a professional, tactful manner will have an adverse effect on the image of the Department, Duties require a high degree of confidentiality.

Supervision Received
Works independently under minimal supervision. Work is performed in accordance with broadly established procedures and practices requiring initiative to plan and complete recurring assignments independently, and judgement to determine which of many methods are applicable in any given situation. The incumbent works under the general supervision of the Director, Administration and Operations, who provides direction with new and unusual tasks. Works directly with faculty and researchers.

Supervision Given
Provides information and guidance regarding Workday and financial business processes to members of the Department at various levels of complexity. The incumbent provides input to the Director on the need for streamlining processes, provides supervision for the Administrative and Finance Assistant and may provide supervision for Work Learn students.

Minimum Qualifications
High school graduation, plus Diploma in Accounting or Payroll CPA Level 2, plus four years of related experience, or an equivalent combination of education and related experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Undergraduate degree in a relevant discipline. Ability to maintain accuracy and attention to detail. Ability to perform complex analyses and manage complex financial arrangements. Experience in financial management reporting, including forecasting, budgeting, oversight and report/grant proposal preparation. Ability to effectively perform accounts payable and accounts receivable related duties. Ability to apply generally accepted accounting principles in an appropriate manner. Ability to review, analyze, and synthesize complex financial information into summaries and reports. Ability to prioritize and work effectively under pressure to meet deadlines. Good experience with change management and commitment to delivering results in a collaborative and collegial environment. Ability to effectively use University and computer software at an advanced level e.g., Workday, Outlook, MS Word, Excel. Ability to communicate effectively verbally and in writing, with excellent interpersonal skills. Ability to respond appropriately to inquiries in person, on the phone, and in writing, and make appropriate referrals. Ability to deal with people in a courteous, calm manner. Ability to exercise initiative and meet deadlines with little or no supervision. Ability to exercise tact and discretion when handling sensitive or confidential matters. Ability to explain, assign, and monitor work. Experience working with Faculty.