City : Ottawa, ON, Canada

Category : Full time

Industry : Higher Education

Employer : University of Ottawa

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

24

Job Family:

Quality Assurance

# of Open Positions:

2

Faculty/Service - Department:

Postgraduate Medical Education

Campus:

Roger Guindon Hall

Union Affiliation:

SSUO

Date Posted:

November 14, 2024

Applications must be received BEFORE:

December 06, 2024

Hours per week:

35

Salary Grade:

SSUO Grade 10

Salary Range:

$77,637.00 - $98,070.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose

In collaboration with the Manager of Accreditation and Program Evaluation, the incumbent is responsible for supporting and coordinating all aspects of the accreditation and evaluation processes for all programs in Postgraduate Medical Education. This position is also responsible for completing reviews and making suggestions for continuous quality improvement, as well as providing accurate and timely information to facilitate effective decision making. This position supports the strategic decisions of the Director of Accreditation, Director of PGME, and Manager of Accreditation and Program Evaluation and will ensure they will have access to real-time data, analyses and reports.

In this role, your responsibilities will include:

• Coordinates the development, planning and organization of the accreditation visits by the Royal College of Physicians and Surgeons of Canada (RCPSC), and the College of Family Physicians of Canada (CFPC). Coordinates, monitors, and ensures the planning of the accreditation reviews is completed by the program administrators. Act as a single point of contact between the programs of the faculty and the colleges.
• Supports the development, planning and organization of the evaluation process to identify continuous quality improvement initiatives. Extracts and assists in the analysis of data relevant to accreditation of programs to determine action plans for PGME programs (program feedback, teacher requirements/profiles, social accountability information/metrics, learning environment data per site and per program).
• Collects, organizes and analyzes the raw data from surveys and evaluations for the purpose of identifying improvement opportunities in evaluation tools and processes. Gathers, analyzes data and draft reports to support numerous critical functions outlined in the medical school’s mission and accreditation standards to various key partners.
• Prepares reports for entry into the CanAMS application as directed by the RCPSC and the CFPC. Monitors and implements recommendations proposed by the programs, the RCPSC and the CFPC.
• Supports the development of processes to measure performance related to accreditation and evaluations standards for the institution and programs. Responsible for the implementation of processes once approved by management.
• Creates and executes project plans. Reviews outcomes and develops reports to ensure all projects are successfully completed and brings forth proposals to the Manager of Accreditation and Program Evaluation to resolve complex issues. Works in collaboration with leadership to resolve accreditation non-compliance issues and findings.

What you will bring:

• Bachelor’s degree in business administration, Statistics, or other quantitative science
• 4 years of experience in data/analysis and project management, or equivalent
• Knowledge of accreditation standards, regulations, and policies as well as other sources of information in order to be able to make decisions on data collection.
• Analytical, interpretive, research and problem-solving skills to process large amounts of data and information.
• Training/experience in providing administrative support and training in office procedures and practices.
• Excellent knowledge and experience of project management.
• Experience in an academic environment.
• Strong organizational, planning, interpersonal, decision-making and presentation skills.
• Self-motivation and results-oriented behaviour.
• Abilities in writing English interpretive reports, flowcharts, project plans and proposals; good knowledge of English grammar and spelling.
• Tact, diplomacy, professionalism and ability to interact with a wide variety of people in many different contexts and to establish productive relationships.
• Ability to speak in public, prepare presentations and present to various audiences.
• Excellent computer skills and proficiency with the MS Office software. Thorough knowledge of Microsoft Excel.
• Bilingualism (English and French).

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.