City : Toronto, Ontario

Category : Direct Hire

Industry : Recruitment/Staffing

Employer : The Adecco Group

Adecco is currently hiring a full-time proactive and organized Senior Administrative Assistant to provide high-level support to our client’s executive team and enhance operational efficiency within our organization. If you are an experienced administrative professional who can manage multiple priorities, anticipate needs, and maintain confidentiality, we are looking for you!

• Location: Toronto, ON

• Job type: Long Term | Full-time | Permanent

Responsibilities:

• Provide direct support to senior leaders, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Draft, edit, and manage correspondence, presentations, and reports, ensuring professionalism and accuracy.

• Prepare agendas, organize meeting materials, and handle follow-up actions, as well as assist with minutes and documentation.

• Assist in planning and executing special projects and initiatives, providing administrative and logistical support.

• Oversee office operations, including supply inventory, document management, and liaising with vendors.

• Organize and coordinate internal and external events, such as team-building activities, training sessions, and off-site meetings.

• Track departmental budgets, handle expense reports, and ensure compliance with financial policies.

• Handle sensitive information with a high level of confidentiality and discretion.

Qualifications:

• Must be legally eligible to work, and reside in Canada

• University degree in business administration, communications, or a related field, or an acceptable combination of education and progressively responsible experience.

• 5 years’ direct experience in supporting senior managers and Board in a not-for-profit community-based setting.

• Excellent organizational and time management skills.

• Strong written and verbal communication skills.

• Ability to maintain confidentiality and exercise good judgement.

• Familiarity with applicable data privacy law.

• Good working knowledge of meeting procedures and rules of order.

• Expert knowledge in Microsoft Office applications: Word, Excel, PowerPoint, Outlook.

• Attention to detail and high level of accuracy.

• Strong knowledge of general office procedures (scheduling, travel arrangements, etc.).

• Meticulous records retention, filing, and database skills.

• Superior multitasking skills, and ability to prioritize with minimal supervision.

• General budgeting skills and ability to interpret and implement organization policies and procedures.

• Strong interpersonal and verbal skills, and ability to communicate effectively and build relationships with staff, Board members, external partners, and donors.

• Resourcefulness, flexibility, and positive professional work attitude.

• Strong customer service orientation.

Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.

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