Project Controls Coordinator
City : Toronto
Category : Project Management Office
Industry : Public Transportation
Employer : Toronto Transit Commission (TTC)
Requisition ID: 7428
Number of Vacancies: 1
Department: Innovation & Sustainability Services (20001212) - Project Management Office (30000386)
Salary Information: $78,624.00 - $98,280.00
Pay Scale Group: 8SA
Employment Type: Regular
Weekly Hours: 35 Off Days: Saturday and Sunday Shift: Day
Posted On: March 16, 2023
Last Day to Apply: March 24, 2023
Reports to: Manager, PMO
The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."
Reporting to the PMO Manager, this position is responsible for project control activities including budget preparation, cost control and scheduling, as they relate to a variety of capital projects and operating budget activities for the Project Management Office Section of the Innovation and Sustainability Services. Responsible for various planning, analysis/monitoring and reporting functions for equipment reliability, cost and schedule managements.
Key Job Functions
- Provide key project cost and schedule management support for the section’s multi-million-dollar capital and operating budgets through various preparation, planning, analysis/monitoring and reporting functions.
- Develop planning systems required to demonstrate how projects will be executed and controlled.
- Analyze and monitor project cost and schedule performance ensuring projects achieve planned objectives while minimizing exposure to risks.
- Ensure the timely reporting of project costs and schedule performance to facilitate effective decision-making.
- Prepare and ensure applicable inputs for project cost/financial data, budget forecasts, schedules, and contract management documentation.
- Review and validate all work requests ensuring conformity to project work plans and budgets.
- Develop and assemble monthly reports, comparing current actual costs with budget costs, comparing current progress with work plan schedules, co-ordinating the investigation and explanation of variances, and forecasting significant variances and trends through monthly Project Status Reports (PSR) and Departmental Progress Reports (DPR).
- Perform communication and liaison with consultants, contractors and internal teams to resolve issues relating to project controls reporting, and to ensure consistent alignment of project data
- Create and maintain assets inventory list and reporting on a monthly basis.
- Visit field locations to ascertain project work progress as required.
- Candidate will be required to participate in the TTC's customer service Ambassador Program.
- Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.
- Use office technology, software and applications
- Apply accounting principles and practices
- Apply analytical skills
- Understand and apply relevant laws and regulations
- Manage projects
- Demonstrate specialized expertise and knowledge in the assigned field
Education and Experience
- Completion of a college diploma or university degree in Business Administration or related discipline, combined with relevant experience gained in cost and scheduling control for large multi-disciplined projects and maintenance systems.
- Certified Cost Professional (CCP) considered an asset.
- Extensive knowledge of cost controls and scheduling techniques and must be proficient in the use of computer based scheduling systems and other computerized applications related to the work (examples include MS Project Online, Maximo, Primavera, MS Office etc.)
- Comprehensive knowledge of maintenance principles, standard accounting principles, practices and methods required for capital and operating budgets preparation and project appraisal principles.
- Good knowledge of the concepts and practices relating to project controls and project management systems.
- Must possess sound judgement; proven analytical, problem-solving and decision-making skills; strong organizational, interpersonal, verbal and written and communication skills.
- Ability to successfully prioritize conflicting demands.
- Ability to co-ordinate with others in order to accomplish objectives.
- Must have or obtain knowledge of the Commission’s budgeting process/procedures and relevant cost control and financial systems.
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQ(IA+) community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.