City : Toronto

Category : Associate

Industry : Financial Technology

Employer : Broadridge Financial Solutions

The Executive Assistant’s primary function is to support C-suite executives, perform a wide variety of complex executive assistant, management dashboard reporting and action item management tasks requiring initiative, independent thought and judgment. This position will be dealing with confidential and sensitive issues requiring a high degree of discretion and tact.

Key Job Functions/Responsibilities

• Responsible for providing administrative support to C-suite executives/Head of Business.

• Handle highly sensitive and company confidential information.

• Responsible for planning, coordinating client and associate meetings, and events.

• Manage the C-suite executives/Head of Business schedule on a daily basis.

• Prepare presentations, documents, letters, emails and invitations.

• Compile management dashboards and reports, based on inputs from leadership groups. 

• Attend management meetings, preparing agendas, taking and distributing minutes, tracking action items and following up on open items.

• Interact and co-ordinate with leadership teams and business unit heads as required to complete activities.

• Co-ordinate activities across Broadridge Canada offices and teams, for ONE CANADA activities.

• Co-ordinate and manage travel arrangements, including flights, hotels, conference registrations, cars and all meeting/event and dining reservations.

• Manage senior team’s co-ordination of calendars and all scheduled Canada events.  

• Provide administrative support as required, including reception and office management activities and support other EA’s during their time off.

• This position is a hybrid role, candidate will be required to be on-site 2-3 days/week.

Basic Skill Level Requirements

Education:

• Bachelor’s degree or equivalent (specialized college certification) or equivalent experience

Experience:

• 5+ years senior administrative support experience including advanced knowledge of office administration practices and corporate protocol

• Ideally, some event management experience 

Skills:

• The ideal candidate will possess excellent verbal and written communication skills, with the ability to communicate clearly, professionally, and diplomatically across all levels of the organization. They should be comfortable preparing high-quality correspondence, handling confidential information with discretion, and representing the executive in a polished and articulate manner

• Highly organized with an ability to manage deliverables and outputs, to proactively ensure action items are completed on time

• Ability to work under pressure and manage multiple tasks

• Professional   demeanor with superior organizational and communication skills

• Demonstrated ability to work with highly confidential and sensitive information

• Advanced proficiency in Excel, PowerPoint, Outlook and Word and solid working knowledge

Recruitment Process

Throughout your application process, you may be asked to connect with us virtually or in-person. Our recruiters will explain how hybrid interviews will be held throughout the recruitment process, and they will be able to answer any questions you might have. 

Background Check Process

Broadridge requires employees to complete a background check that is completed by one of our service providers. We use this service to complete the following checks:

• Employment verification

• Education verification

• Credit inquiry

• Canadian criminal record check

Workplace Flexibility

We are committed to supporting flexible work arrangements, investing in technology or other resources to enable you to work from home effectively, wherever possible. 

At this time this is a hybrid role, and therefore you should have a basic home office set up, high-speed internet, and the ability to work without distractions during core business hours.

Accessibility & Accommodation

Broadridge is an equal opportunity employer and is committed to a diverse and inclusive workplace ensuring that equal employment opportunities are provided to all individuals, regardless of race, colour, gender identity, sexual orientation, marital status, creed, age, disability, religious affiliation, or national origin or citizenship. If you require any accommodations during the recruitment process, please notify our recruitment team.

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