City : MARKHAM

Category :

Industry : Materials & Construction

Employer : Stantec

Administrative Assistant - ( 230000UO )

Description

Our Environmental Services group in Markham, ON is looking for an Administrative Assistant , to provide support with the day to day requirements of a multi-office group. You will be reporting directly to the Team Lead and working closely with Project Managers. The ideal candidate will have strong Microsoft Word Skills experience in document layout, and composition.

Your Key Responsibilities include but are not limited to:

• Formatting and processing of correspondence, reports, letters, memoranda, forms and templates
• Provide support to the project managers with business development pursuits including preparation of presentations to clients and preparation of proposals
• Support the project managers by providing review of report deliverables to clients and coordination of submission of deliverables
• Preparing, formatting and using excel spreadsheets and databases
• Creating and maintaining internal filing systems
• Coordinating print jobs
• Coordinating agendas, meetings, and special events
• Supporting conformance with company policies, procedures and ISO-certified Integrated Management System
• Attends and provides meeting minutes including tracking of action items and deliverables
• Coordinates travel itineraries and arrangements
• Perform other administrative duties, and tasks as required for this role

Qualifications

Qualifications:

The successful candidate will possess a strong work ethic and excellent organizational skills. The successful candidate will also possess the following qualifications:

• A minimum of 2 years of post-secondary administrative education or equivalent.
• Extensive/recent experience with formatting of Microsoft Word 365 and Adobe documents (skill level will be evaluated with a practical test)
• Advanced practical experience in other computer applications (e.g. Microsoft Excel, Outlook, Adobe Reader/Writer, Project and PowerPoint)
• Detail-focused individual, who has the ability to learn and adapt quickly
• Demonstrated time management skills with the ability to prioritize and meet deadlines in a fast pace working environment
• Versatility, flexibility and willingness to work within frequently changing priorities
• Strong written and oral communication skills

Enjoys working independently and within a team

Primary Location : Canada-Ontario-Markham

Other Locations : Canada-Ontario-Mississauga

Organization : BC-1609 EnvSvcs-CA Ontario West

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Feb 22, 2023, 12:32:33 PM

Req ID: 230000UO

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans