Casual Instructor Assignment and Exam Coordinator
Ville : Edmonton
Catégorie : Temporary Full-Time Institutional Support
Industrie : Education
Employeur : Northern Alberta Institute of Technology (NAIT)
In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers
Please Note: This is a temporary position ending on or before October 9, 2027.
The Casual Instructor Assignment and Exam Coordinator is responsible for the efficient scheduling, administration, and oversight of casual contract hiring and onboarding, as well as coordination of exams for the JR Shaw School of Business. Reporting to the Academic Strategy and Operations Manager, this role involves working closely with instructors, chairs, operations admins, associate deans, and other relevant stakeholders to ensure the administration of casual sections and exams run smoothly and all processes adhere to institutional guidelines. The CEC will also oversee contract preparation and onboarding for casual hires, ensuring consistency across the school.
This posting will be used to fill a CEC Coordinator position, with a primary focus on the casual instructor assignment responsibilities. The successful candidate will work collaboratively with another CEC Coordinator to ensure the entire portfolio of work is supported effectively.
Key Responsibilities:
Casual instructor Hiring, Onboarding, and Coordination
- Coordinate with the AQOE on new section requirements as well as resourcing and predictive modeling for the future.
- Coordinate casual assignments with academic leadership, HR Contract Assistant, and administrative staff.
- Identifying and pre-screening potential candidates for casual instruction.
- Coordinate and execute the onboarding experience for casual instructors.
- Develop and maintain strong working relationships and be an established point of contact for casual assignments.
Exam Planning and Scheduling
- Collaborate with faculty members, program chairs, and scheduling office to identify exam needs for all courses and scheduled exams.
- Coordinate with ITS to ensure all technical requirements for digital exams are met.
- Manage the scheduling of exam deferrals as well as plan and schedule invigilation.
- Identify potential issues such as overlapping exams, limited room availability, or high-demand exam slots and develop solutions to prevent disruptions.
- Report on section efficiency, fill rates, break-even calculations and other performance and financial reporting requests.
- Input exam data into the Campus Solutions system.
- Track and report on exam attendance, deferrals, and conflicts.
- Assist in preparing, onboarding, and maintaining casual assignments for casual instructors.
- Maintain an active database of casual instructor candidates with identification of course and subject matter expertise.
Skills & Abilities:
- Customer Focus - builds strong customer relationships and delivers customer-centric solutions.
- Manages Complexity - makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
- Action-oriented - takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
- Interpersonal savvy - relates openly and comfortably with diverse groups of people.
- Situational Adaptability - adapts approach and demeanor in real time to match the shifting demands of different situations.
- Technology - can function in a virtual environment and maintain online databases.
Qualifications:
- Related post-secondary education (Degree, Diploma and/or Journeyperson Certificate).
- 3-5 years of related experience in a coordination role.
- Excel or Database experience would be an asset.
- Experience working in a post-secondary environment is an asset.
- Experience in career development and counseling, high school liaison, and/or student recruitment, is an asset.
- Valid Driver’s license required.
- Equivalencies may be considered.
Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).
Remuneration: $65,773.24 - $88,144.94 annually, plus a comprehensive benefits package. (Classification – Coordinator I).
This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement
Please submit a resume and cover letter to be considered for this opportunity.
About NAIT
We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.
People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.
NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.
NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at careers@nait.ca.