Ville : Hamilton

Catégorie : Other

Industrie : Education

Employeur : McMaster University

A Research Administration Specialist is required in the Faculty of Social Sciences. Reporting to the Associate Dean Research, the Research Administration Specialist will work collaboratively as a member of the Social Sciences Research Support team providing support to faculty seeking external and internal research funding.

Responsible for the coordination and administration of research grant programs including, but not limited to those seeking funding from federal and provincial government sources which focus on capital infrastructure, faculty renewal, capacity building, fellowships and scholarships programs, and internal competitions. This role may require a flexible working schedule during high demand research funding deadlines.

Purpose and Key Functions: 

• Provide administrative support in the development, coordination, and submission of research proposals, including those characterized as institutional, by gathering and compiling information from a broad range of sponsors and programs, and developing procedures and tools to serve the University research community.
• Interpret and communicate applicable policies, procedures, and guidelines to investigators.
• Provide internal timelines and deadlines to researchers for select programs and reports.
• Provide assistance, advice to researchers and recommend changes to their funding proposal budgets to ensure compliance eligibility requirements.
• Gather information from investigators including, but not limited to construction estimates, salary information, and vendor quotes for preparing budgets.
• Prepare and revise multi-party, multi-funding, and multi-year budgets throughout the various stages of proposal development.
• Check and verify budget calculations for funding and grant proposals, and analyze the eligibility of matching fund contributions and ensure appropriate audit back-up has been received.
• Project annual cash flow by category and by source of funds.
• Work with colleagues and researchers to resolve post award concerns.
• Create spreadsheets for annual accounting and trend mapping of internal and external research funding which may include information about accounts and amounts for transfer of funding.
• Create award and account notices to document the terms and conditions of the funding.
• Update and maintain information in databases.
• Conduct data quality and validity reviews to ensure the integrity of data required for institutional reporting purposes.
• Proofread agreements from primary sponsors and identify changes in language and reporting requirements.
• Write and maintain a variety of documents including, but not limited to, standard operating procedures, program documents and procedures, statistical summary reports and meeting minutes.
• Draft guidance documents for proposal preparations and prepare instructional documents for post award management.
• Assemble and collate guidance document packages for applicants and file management.
• Review past funding history of researchers to determine their eligibility for new funding.
• Respond to information requests from internal and external colleagues, collaborators, and agencies.
• Coordinate and attend meetings as required.
• Assemble application packages as required.
• Ensure the maintenance of filing and electronic record retention.
• Secure appropriate signatures for various documents.

Additional Information:

Other key functions of this role include:

• Prepare and update various CV formats (McMaster, SSHRC, Tri-Council)
• Coordinate Faculty of Social Sciences internal awards (ARB, USRA, IIMF, Yearly Faculty Awards)
• Frequently liaise with Faculty and University stakeholders (Associate Dean Research, Research Finance, ROADS, FSS Finance and Communications)

Assets:

• Ability to work in an ever-changing grant funding environment with competing deadlines, priorities and deadlines.
• Ability to work confidently both independently and collaboratively.
• Strong organizational and time management skills.
• Excellent attention to detail.
• Possess a high degree of professionalism.
• Ability to handle confidential information.
• Exceptional interpersonal and communication skills with experience dealing with a wide range of faculty members and department administration.