City : Toronto

Category : Full time

Industry : Technology & Financial Services

Employer : TMX Group

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets.  United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

The Stock Transfer Administrator is primarily responsible for the comprehensive management of security production, auditing, and maintenance within the stock transfer department. This role ensures accuracy, compliance, and efficiency in all stock transfer operations, with a secondary responsibility to provide support for administration.

Key Accountabilities:

Print & Audit (80%)

• Design and create security templates.

• Produce and issue securities, including branch printing coordination.

• Perform a thorough review and audit of transactions and securities produced.

• Countersign securities.

• Manage security certificate destruction.

• Maintain and administer working and secured room inventory of securities.

• Administer legend text, affixing, and printing restrictions.

• Place, remove, and release stop transfer notations on the system.

• Maintain and administer co-transfer agent inventory.

• Daily record date administration.

• Ad-hoc tasks as the need arises.

Administration Support (20%)

• Assist in the coordination of transaction issuances and cancellations.

• Support the review and validation of directions and supporting documentation.

• Assist in the batching, confirmation, and completion of directions on internal and CDSX systems.

• Provide support in liaising with relationship managers and brokers to resolve deficiencies.

General Administrative Duties:

• Ensure compliance with policies, procedures, and regulatory requirements.

• Maintain accurate records and documentation.

• Provide ad-hoc support and complete other duties as assigned.

Must haves:

• High attention to accuracy and detail, especially in security production and auditing.

• Ability to prioritize, multitask, and meet strict deadlines.

• Strong analytical and problem-solving skills.

• Solid working knowledge of the securities industry, particularly stock transfer operations.

• Adaptability to changing environments and responsibilities.

• Ability to work both independently and as part of a team.

• Excellent organizational, interpersonal, and communication skills.

• Proficiency in MS Office Suite and Google Suite.

• Flexibility to work overtime as the need arises.

Nice to haves:

• Completion of Canadian Securities Course and similar courses are preferred

• Previous experience in a securities environment

Note:

• This role is 5 days on-site at the Toronto Downtown Office

• 6 month contract

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived! 

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.