City : Toronto

Category : Finance, Accounting & Purchasing

Industry : Government

Employer : City of Toronto

Job ID: 40731

Job Category: Information & Technology

Division & Section: Technology Services, Office of the Chief Technology Officer

Work Location: 55 John St, Toronto, M5V 3C6

Job Type & Duration: Full Time, Permanent Vacancy

Hourly Rate and Wage Grade: $38.47 - $42.14

Shift Information: Monday to Friday, 35 hours per week

Affiliation: L79 Full-time

Number of Positions Open: 1

Posting Period: 14-Sep-2023 to 28-Sep-2023

Major Responsibilities:
 

• Provides research and analytical support, advice and training for a City department relating to purchasing procedures and automated systems (SAP).
• Monitors divisional compliance with City, Provincial and Federal purchasing regulations and requirements, e.g. Health and Safety, Fair Wage, Municipal Codes 195 and 71, etc. and assist in this interpretation.
• Lead contact for the client division(s) with the City of Toronto Purchasing Division (PMMD).
• Monitors existing blanket contracts and co-ordinates commodity and services estimates across the division.
• Provides support in the development and implementation of purchasing practices for the client division(s).
• Assists in the development and maintenance of a technical specifications library.
• Reviews and makes recommendations on divisional stores.
• Prepares and writes reports to Committee and Council concerning purchasing related issues (e.g. over-expenditures, requests for sole sourcing, extensions, etc.).
• Attends committees/meetings dealing with procurement matters.
• Reviews updated statistical techniques of trend analysis including the consumer and industrial price indexes for market information and specific commodity information as it relates to economic purchasing of goods and services.
• Recommends possible time frames, annual estimates, product specifications for term quotations and blanket contracts scheduling to determine the best time to buy specific commodities.
• Maintains a running evaluation of the divisional purchasing activities (e.g. blanket contracts, purchase orders etc.).
• Researches information on price changes of specific commodities for estimating of future inflation costs and feasibility of extending contracts where options exist.
• Researches and conducts benchmarking studies, and surveys regarding policies, procedures and practices used by other Purchasing functions throughout North America, i.e. By-laws, policies, procedures, practices, etc.
• Researches and prepares reports on corporate issues.
• Updates and monitors information in databases used for divisional statistics on purchasing activity and policies and procedures
• Extracts information from the Financial Information System (SAP) to compile information relating to purchasing activity, history, benchmarking, etc.

Key Qualifications:

Your application must describe your qualifications as they relate to:
 

1. Post-Secondary education in a related field and/or a purchasing designation or an equivalent combination of education and experience.
2. Considerable experience performing purchasing and materials management functions and analysis related to the above job duties.
3. Considerable experience extracting, organizing and analyzing large amounts of data from Excel, databases and financial management systems such as SAP for the purpose of transforming data into reports for management decision-making.
4. Considerable experience using Microsoft Office Suite (Word, Excel and PowerPoint) to develop and maintain reports, spreadsheets and database information and the Financial System SAP logistics module, or an equivalent financial information system.
5. Experience in applying the principles, practices and procedures of effective contract management.
6. Experience with organization and time management, including attention to detail, with the ability to set priorities and meet deadlines.

You must also have:
 

• Ability to prepare reports, make accurate calculations with attention to detail
• Ability to organize and prioritize multiple projects and to work effectively in a fast paced, consistently changing environment.
• Ability to work independently with minimum supervision to plan and execute tasks or assignments and work under strict time constraints to meet deadlines.
• Highly developed interpersonal skills and demonstrated ability to interact effectively with all levels of staff in the organization, outside service agencies and the public in a professional manner.
• Excellent problem solving skills to analyze requirements, develop or recommend solutions to implement and/or enhance projects or statistical bases.
• Excellent written and oral communication skills (i.e. in dealing with Council, City staff and General Public).
• Working knowledge of the Purchasing By-law, policies, applicable legislation and procedures.
• Ability to communicate effectively to prepare written reports, display statistical findings and data in an understandable format.
• Ability to work overtime as required and complete assignments in a timely manner.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.