Property and Agreements Coordinator

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City : Toronto

Category : Other

Industry : Public Transportation

Employer : Toronto Transit Commission (TTC)

JOB INFORMATION
Requisition ID: [[id]] 
Number of Vacancies: [[numberOpenings]] 
Department: [[division]] - [[department]] 
Salary Information:  [[custJOAnnualizedSalary1]]  -  [[custJOAnnualizedSalary2]]
Pay Scale Group:  10SA
Employment Type:  [[jobGrade3]]
Weekly Hours:  [[custStandardHours]] Off Days:  [[custOffDays]]   Shift:  [[custShift]]
Posted On:  November 8, 2019
Duration to Apply:  November 14, 2019
Reports to: [[custReportsToTitle]] 

 

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

General Accountability

 

Working with the capital project staff in the identification of all necessary temporary/permanent property requirements and easements, initiating and supporting the negotiation/expropriation process for the aforementioned property interests in accordance with the approved project schedule and budget, and negotiating/coordinating various complex property agreements.

Key Job Functions

 

  • Review design submissions associated with the TTC Capital Works Program projects, and liaise with project teams to identify temporary/permanent property requirements to facilitate construction as well as ensure the project requirements are minimized and justified.     
  • Coordinate and support City of Toronto and York Region Real Estate and Legal Departments to facilitate the acquisition of properties and easements, including providing information to support, and testifying as required, at Expropriation Hearings of Necessity.      
  • Review City/Regional Council reports prepared by City/Region Real Estate and/or Legal for all the property requisitions for capital projects.
  • Initiate support for the disposal of property no longer required for TTC purposes.
  • Obtain all project level sign offs on requisition forms for property acquisition/disposal approval, as well as prepare all necessary TTC Board reports to proceed with the process.
  • Initiate and support the negotiation/expropriation process for the property interests in accordance with the approved project schedule and budget.
  • Coordinate/lead as appropriate, negotiations affecting property owners including obtaining Permissions to Enter as required.   
  • Negotiate/coordinate various agreements, which involves liaising with various parties (City of Toronto and York Region Real Estate, City of Toronto, York Region and TTC Legal, TTC Engineering and Construction Departments, consultants, provincial and federal agencies, and affected property owners) for their timely execution.
  • Make arrangements to obtain mobilization sites for project staff and contractors.
  • Attend meetings and working committees, representing the TTC’s property requirements for capital projects, as directed.
  • Conduct site reviews and visits as required.          
  • Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.
  • Participation in the TTC Customer Service Ambassador Program.
Skills
  • Plan and organize activities / projects to meet section and organizational goals
  • Apply analytical skills
  • Understand the organization's fiscal environment
  • Understand and apply administrative policies, processes, and procedures
  • Communicate in a variety of mediums
  • Use office technology, software and applications
Education and Experience

 

Completion of a post-secondary college diploma or university degree in a related discipline (e.g. planning, urban studies, engineering, or public administration and involving a focus on real estate/property matters), along with extensive related experience in a property acquisition and/or project infrastructure environment; or a combination of education, training and experience deemed to be equivalent.

Additional Requirements

 

  • Sound knowledge of property, real estate, property negotiations, and leases.
  • Knowledge of the expropriation process, real estate agreements, valuation of property, and business loss analysis.
  • Ability to read and understand reference plans, engineering drawings; general knowledge of common engineering and construction practices.     
  • Ability to effectively and efficiently review and comment on project design submissions relating to property requirements.
  • Familiarity with computerized applications related to the work (Microsoft Office Suite).   
  • Sound judgement; well developed interpersonal and oral and written communication skills; proven organizational and problem solving skills; highly developed conflict resolution and negotiating skills.
  • Ability to manage multiple projects simultaneously to ensure that project schedules, milestones, and deadlines are met on a timely basis.
  • This position will visit various sites/locations for meetings as required.

We thank all applicants for their interest but advise that only those selected for an interview will be contacted.

 

The TTC is committed to fostering a positive workplace culture with a workforce that is representative of the communities it serves. Committed to the principles of diversity and inclusion, the TTC encourages applications from all qualified applicants. Accommodation is available for applicants, including those with disabilities, throughout the recruitment process. Please contact Human Resources - Employment Services at (416) 393-4570.

 

The TTC’s Employment Policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to relationship. Should you be selected for an interview, you will be required to disclose the name, relationship, and position of any relative who is a current TTC employee.

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