Procurement Specialist

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City : Hamilton

Category : Other

Industry : Education

Employer : McMaster University


 
Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.Job Summary
 
Responsible for the coordination and processing of Purchase Orders while ensuring the accuracy and integrity of all orders.Purpose and Key Functions Procure goods and services in the most cost-efficient manner for the University. Follow up on open orders, incomplete orders and back orders. Gather requirements from internal clients and source suppliers for new items. Responsible for ensuring the costs and terms for goods and services are reflected accurately in the required documentation. Review competitive bid documents for adherence to University guidelines and release Purchase Orders to suppliers as needed. Obtain competitive bids on commodities in compliance with department policies and guidelines, government regulations, trade agreements and laws that govern purchasing practices. Ensure supporting purchasing documentation is in place to address accountability and audit inquiries. Liaise with suppliers to improve levels of existing service and to develop and establish new sources of supply. Develop and maintain working knowledge of the department’s activities, priorities, and procurement needs in teaching, research and facilities. Promote the services of the department and act as an effective resource for addressing supply management issues. Act as a liaison between the department, suppliers and client departments. Identify procedures and systems improvements encountered through the daily work process and recommend how the University can incorporate these improvements into practice. Perform regular reviews and releases Purchase Orders to suppliers. Maintain and collect accurate information in accordance with various regulations. Perform basic customs and traffic functions for goods purchased outside of Canada. Reconcile accounts and complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries. Participate in the development and implementation of projects, work methods and procedures. Resolve complex problems within area of responsibility, consult relevant documentation, and liaise with appropriate resource persons to obtain and provide information on a variety of diverse and complex issues. Investigate discrepancies and errors, using established procedures and complete necessary corrections. Write a variety of documents such as correspondence, procedure manuals and reports. Provide policy and procedure information to others. Collect, verify, and input data into a variety of spreadsheets and databases.Requirements 2 year Community College diploma in a related field. Hold or working towards acquiring the Certified Supply Chain Management Professional (SCMP) diploma. Requires 3 years of relevant experience, including 2 years of relevant work experience as required by the SCMA.Hamilton, ON

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