City : Oakville

Category : Full time - Temporary

Industry : Education

Employer : Sheridan College

The Payroll Associate is responsible for the accurate and timely entry of newly hired Part-Time Support and Student employees, along with Part-Time, Partial-Load, Sessional and Faculty of Continuing and Professional Studies (FCAPS) instructors for an assigned set of employees.  In addition, the Associate is responsible for keying all Academic Non-Teaching, special payments and other non-employee payments.  

What You’ll be Doing

• Using PeopleSoft (PS) HRIS software for accurate and timely entry of payroll related information; Creating, maintaining, and adapting employee records for all employee and non-employee payments;
• Reviewing and analysing documentation provided by internal stakeholders to ensure completeness, compliance and accuracy; 
• Providing guidance to timekeepers on the purpose and proper completion of the new hire paperwork;
• Reconciling, validating and remitting assigned deductions; 
• Analyzing paperwork and decentralized data input to ensure completeness, compliance and accuracy against the College’s Collective Agreements, internal policies and/or the ESA legislated minimum standards.
• Performing other related duties as assigned.

About You

You have proven troubleshooting skills that allow you to solve issues within a decentralized time labour entry environment

Your excellent oral and written communication skills allow you to provide exceptional customer service and develop strong relationships 

You are professional with the ability to maintain confidentiality and thrive in a fast-paced team environment.

The successful candidate will also meet the following qualifications: 

• 2-year diploma in human resources, finance, accounting or related filed of study along with a minimum of 3 years of payroll processing experience on an in-house computerized HRIS 
• Must be well versed in the Microsoft Office Suite including Word, Excel, and Outlook. Advanced Microsoft Excel skills, including experience using Macros is considered an asset. 
• Working knowledge of PeopleSoft Time & Labour module is preferred. 
• Thorough and current knowledge of Canada Revenue Agency regulations pertaining to payroll 
• Experience in interpreting collective agreements is preferred. Knowledge and experience with accounting principles, mathematical calculations, and general ledger cost accounting and distributions is an asset. 
• PCP designation from the Canadian Payroll Association is an asset

Who We Are:

“Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2024: Galvanizing Education for a Complex World (https://sheridan2024.sheridancollege.ca/), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community”.

For more information, visit: Why Work at Sheridan

Other Details

Campus Location:  Trafalgar (May be assigned activities at any Sheridan Campus) 
Reference #: 20/S/90
Employee Group: Support Staff – Appendix D
Payband: H 
Hourly Range: $32.00 – $37.15
Hours/Week: 35 
Hours: 8:30am – 4:30pm
Application Details: This is a temporary replacement position that may continue up until December 17, 2021 


Sheridan is deeply committed to promoting diversity, advancing equity and fostering a culture of inclusion. Therefore, we invite applications from marginalized and equity-seeking groups. Persons with a disability may contact the Human Resources department to request accommodation at any stage of the recruitment process.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.