Intermediate Specialist, HECHMET Program Management
City : Ottawa, ON, Canada
Category : Full time
Industry : Higher Education
Employer : University of Ottawa
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Job Type:
EmployeeDuration in Months (for fixed-term jobs):
12Job Family:
Program Management# of Open Positions:
1Faculty/Service - Department:
Business OperationsCampus:
Main CampusUnion Affiliation:
SSUODate Posted:
November 28, 2024Applications must be received BEFORE:
December 09, 2024Hours per week:
35Salary Grade:
SSUO Grade 10Salary Range:
$77,637.00 - $98,070.00Position Purpose:
Oversees management of the HECHMET system hosted at the University of Ottawa, part of a consortium that tracks and manages hazardous materials and equipment at postsecondary institutions. Ensures the operational and scientific integrity of software and data, as well as system maintenance to national regulatory standards. Promotes HECHMET, engaging and fully integrating new members. Liaises with members to ensure that the catalogue of 350,000 hazardous materials is maintained and updated based on Canadian regulatory standards.
In this role, your responsibilities will include:
Oversees the financial management of the consortium, including new member integration, maintenance, administration, staffing salaries, annual financial reports to the Steering Committee, as well as submitting annual audit reports to ensure the continued long-term financial viability of the program
Reports quarterly to the HECHMET Consortium steering committee on performance of the software, financial reports, audit reports, bugs and enhancements strategies. Make recommendations on changes to the software based on cost benefit analysis to the advantage of the consortium.
Coordinates new member integration, including site visits to member institutions, documentation preparation, WebX presentations and customer support. Maintains budget for new member integration team. The successful integration and start-up of new members will impact the reputation of HECHMET and ensure the quality of the catalogue data
Liaises with Vertère Inc. on issues related to the performance of the software, including making recommendations on enhancements, transferring information related to software issues to ensure ongoing management of the software. Inaccurate performance expectations and data, or prolonged down times create potential liabilities for member institutions using the system.
Liaises with internal stakeholders such as CCS and Procurement to ensure standards are maintained, compliance with Bill 128 and continuity of computing services for the members of HECHMET
What you will bring:
Master’s in a science-related discipline, including chemistry, biology, physics or chemical engineering
Five years’ work experience
Knowledge of environmental health and safety regulations
Excellent communication skills
Ability to handle and protect sensitive and secure information
Ability to multitask and problem-solve
Ability to obtain controlled goods security clearance (federal government confidential/secret clearance equivalent)
Excellent software skills
Ability to prepare annual reports and technical reports
Knowledge of hazardous materials (essential)
Ability to work in a stressful environment
Excellent customer relations skills
Bilingualism – French and English (spoken and written).
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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.