City : Toronto, ON, Canada

Category : Administration

Industry : Real Estate

Employer : First Capital

First Capital [TSX: FCR.UN] owns, manages, and develops grocery-anchored open-air centres in neighbourhoods with the strongest demographics in Canada. As one of Canada's top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build meaningful careers in a fun and high-performing environment. 

THE ROLE:  

We are looking for an Executive Assistant to provide administrative and strategic support to our President & CEO at our head office in Liberty Village. This role will be a true partner in the business and involve extensive organizing, coordinating, planning, and collaborating. The successful candidate will be a forward-thinking team player with a high degree of professionalism, confidentiality, discretion, and judgment. A keen eye for detail with a service-oriented attitude is also essential.  

Please note that the role is a leave contract position lasting approximately 12 months, with the possibility of extension or permanent full-time opportunities. 

WHAT YOU WILL DO: 

• Anticipate the needs and work ahead to provide solutions.  
• Manage all requirements in support of smooth and efficient meeting facilitation, including scheduling, agendas, presentations, minutes, etc.  
• Prepare a variety of correspondence, presentations, and documents.  
• Manage travel requirements as needed.  
• A team champion of technology, embracing all the technology available and harnessing it to streamline processes.   
• Process invoices and expense reports promptly and per our accounting policies.  
• Assist with the annual budget process, including monthly reporting and quarterly accruals, and the application of appropriate e-billing system.  
• Establish and maintain electronic filing systems.  
• Act as key liaison with internal and external stakeholders, including board members, senior executives, and employees.  
• Develop and maintain relationships with peer business Executive Assistants and others across the organization.  
• Perform various other duties as delegated or assigned, including support for special projects and transactions. Take initiative and find new ways to add value and create efficiencies.   

WHAT YOU BRING: 

• Post-secondary degree with ten (10) plus years of experience in a similar senior administrative role, preferably within a corporate environment.   
• Experience at a similarly publicly traded company and working with Boards is a strong asset.  

WHAT YOU NEED TO BE SUCCESSFUL:  

• Expert-level experience with MS Excel, PowerPoint, Word, and Outlook.    
• Well-developed communication and interpersonal skills to effectively collaborate across all levels within and outside the organization.  
• Poise, confident with excellent organizational skills and initiative.  
• Proactive self-starter with a 'can-do' attitude who can anticipate executives' needs and provide solutions.  
• Excellent attention to detail and time management skills with the ability to multi-task in a fast-paced environment.  

Our people are what makes us different. At First Capital, we are committed to workplace diversity and inclusion within our organization, therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. To discuss any accommodation, please email us at careers@fcr.ca.