City : Toronto

Category : Full-time

Industry : Finance

Employer : Sun Life Financial

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

About the role:

Sun Life’s Purpose is to help our Clients achieve lifetime financial security and live healthier lives. Our commitment to sustainability brings our Purpose to life. Our ambition is to maximize our positive impact on society and the environment in support of our Purpose. Sun Life’s Sustainability team is seeking an experience Executive Assistant who is self-confident, pro-active, and an innovative thinker who demonstrates a professional demeanour with superior organization and time management skills, solutions orientation, and the ability to handle a variety of responsibilities. The role is external facing, fast paced with multiple demands. It requires diplomacy, great relationship skills, a demonstrated regard for confidentiality, and a high level of judgment.

The incumbent will be responsible for providing efficient, high-quality, precise administrative support to two Vice-Presidents and, on occasion, the Senior Vice President, Chief Sustainability Officer.

What will you do?

• Manages all aspects of two VPs’ calendars to ensure meetings are prioritized with internal and external clients/business partners and vendors as appropriate. (VP, Sustainability & Climate Change, Strategy & Performance and VP, Sustainability Reporting & Disclosures)
• Effectively works with internal and external business partners and other EAs to schedule and coordinate meetings and Sustainability team events
• Helps ensure records management and file storage of important documents on SharePoint
• Proactively anticipates the needs of the VPs in a dynamic and fast-paced environment
• Coordinates meetings including compiling relevant information, coordinating with involved parties and ensuring follow-ups as required.
• Helps lead event planning (e.g., annual internal Sustainability Summit)
• Assists in the distribution of reports and internal communications
• Manages all travel arrangements and accompanying material for VPs
• Provides filing and the necessary record keeping
• Manages administrative budget work for VPs (e.g., expense reimbursements)
• Answers, screens and direct phones calls, responding independently and providing as much client service as possible
• Arranges and greets visitors
• Maintains contact with VPs via company-issued mobile device
• Provides back-up support to Chief Sustainability Officer as needed (vacation coverage, etc.)
• Assists other sustainability leaders with administrative support as needed
• Supports team operations as needed
• May perform other administrative duties as required

What do you need to succeed?

• A minimum of three years’ experience working as an Executive Assistant supporting senior leaders
• Proficiency in Microsoft Office Suite, including experience creating and editing PowerPoint presentations
• Experience arranging and supporting delivery of multi-day events incorporating on- and off-site activities
• Able to handle and maintain confidential company information
• Energetic self-starter who can take initiative and proactively problem solve using professional judgement
• Excellent verbal and written communication skills
• High attention to detail, demonstrating accuracy and thoroughness
• Ability to perform with professionalism and poise and make professional decisions
• Strong interpersonal skills to build relationships and work in a team environment with a diverse range of people
• Comfortable working independently as needed
• Excellent organizational and time management skills with an ability to prioritize and manage multiple tasks

What's in it for you?

• Hybrid work environment
• A friendly, collaborative, and inclusive culture
• 15 vacation days per year
• Flexible Benefits from the day you join to meet the needs of you and your family
• Pension, stock and savings programs to help build and enhance your future financial security
• The opportunity to move along a variety of career paths with amazing networking potential
• Access to our Global Learning Centre, available 24/7 for your learning needs
• Wellness programs that support the three pillars of your health – mental, physical and financial

Recent Awards:

• We are honoured to be recognized as a 2022, 2023 and 2024 Best Workplaces in Canada by Great Place to Work® Canada
• Great Place to Work® list for Best Workplaces for #HybridWork 2022
• Great Place to Work® list for Best Workplaces for Professional Development in Canada 2022
• Named “Best Places to Work” by Glassdoor, 2021 and 2023

The Base Pay range is for the primary location for which the job is posted.  It may vary depending on the work location of the successful candidate or other factors.  In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance.  Certain sales focused roles have sales incentive plans based on individual or group sales results. 

Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.

Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to thebrightside@sunlife.com.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

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