City : Toronto, Ontario

Category : Full time

Industry : Administrative

Employer : Shoppers Drug Mart®

Referred applicants should not apply directly to this role.

All referred applicants must first be submitted through Workday by a current Loblaw Colleague.

Location:

When you hire great people, great things can happen. 

PC Financial offers unprecedented value to Canadians through payment products. We're a different kind of bank with a different type of team—we’re collaborative and supportive and have the freedom and responsibility to thrive. Our purpose is to make the everyday simple and better for our customers, and we strive to make every dollar worth more.

Proudly serving over 3 million customers, PC Financial continues to grow by offering payment solutions and services that reward our customers every day. As a subsidiary of Loblaws Company Inc., we share the CORE values of Care, Ownership, Respect and Excellence. We are dedicated to helping Canadians Live Life Well. Join us on our journey.

Why This Role is Important:

The Executive Assistant will provide litigation support and administrative assistance to the Heads of Legal and Compliance and Enterprise Risk. The Executive Assistant will be expected to effectively and proactively manage daily tasks and prioritize workload in collaboration with the Vice Presidents and other team members. You will be part of a dynamic customer-oriented team dedicated to providing efficient, high quality work in a collaborative and professional manner.

If you enjoy challenging and diverse work environment then this position might be of interest to you.

What You'll Do:

• Responsible for Calendar Management for including scheduling of all meetings, coordinating visits with internal/external contacts, booking appointments, making all travel arrangements, etc.
• Coordination of meetings, business communications, conferences and seminars as required (preparing agendas, catering, booking venues, developing agendas, coordinating invitees, set up, etc.).
• Prepare and coordinate materials for presentations (slides, agendas, minutes, etc.).
• Prepare correspondence (letters, memos, expense forms, communications, presentations, etc.) with a high level of accuracy in a timely manner.
• Review and respond to voicemails and emails on behalf of the VP and SVP, prioritize and forward as appropriate.
• Handle highly sensitive and confidential matters as part of daily administrative duties.
• Respond to and resolve general and confidential inquiries, working closely with other internal departments, as well as external contacts.
• Follow up and act as a liaison with various individuals both internally and externally, at all levels of the organization.
• Manage Legal, Compliance and ERM departmental administrative requirements.
• Coordinate and complete various special projects/assignments as required.

What You Bring:

• Previous administrative experience, minimum 3 years of executive level administrative support.
• Post-Secondary education in the form of an Executive Assistant Certificate or Diploma; experience supporting Legal functions or Law departments considered an asset.
• Advanced computer skills - Word, Excel, PowerPoint, Outlook and the ability to proactively manage Calendar.
• Ability to effectively communicate, both verbally and in writing, with a wide variety of people at all levels within the business.
• Ability to deal with sensitive business and employee information in a confidential and professional manner.
• Professional demeanor and able to quickly develop strong working relationships with executives within the business.
• Superior organizational and time management skills, with the ability to prioritize and multi task daily activities.
• Solid business writing skills with a strong attention to detail.
• Able to work in a highly organized manner where detail, accuracy, urgency and confidentiality are critical.
• Demonstrated ability to work effectively in a fast paced environment, and juggle multiple priorities.
• Strong work ethic and a team player.
• Strong interpersonal skills.

Come and join a winning team who demonstrates innovation, energy, creativity and vision.  We recognize the importance of a diverse workforce and we therefor encourage applications from Aboriginal Peoples, women, members of a visible minority and persons with a disability.  We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Number of Openings:

PC Financial recognizes Canada's diversity as a source of national pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the products we sell, the people we hire, and the culture we create in our organization. Accommodation is available upon request for applicants and colleagues with disabilities.

In addition, we believe that compliance with laws is about doing the right thing.  Upholding the law is part of our Code of Conduct – it reinforces what our customers and stakeholders expect of us.

Please Note: If you have Employee Self Service (ESS) on Workday, apply to this job via the Workday application.