City : Hamilton

Category : Other

Industry : Education

Employer : McMaster University

Unit Description:

The DeGroote School of Business at McMaster University is a leading Canadian business school committed to shaping the future of business through innovative education, impactful research, and meaningful community engagement. With campuses in Hamilton and Burlington, DeGroote offers a diverse range of undergraduate, MBA, executive, and professional programs designed to develop leaders who think critically, act ethically, and drive positive change.

DeGroote’s distinctive approach integrates academic excellence with experiential learning, emphasizing collaboration between students, faculty, industry, and the broader community. The School is known for fostering an inclusive environment where ideas thrive and where business education goes beyond the classroom to address real-world challenges.

Guided by McMaster University’s mission to advance human and societal well-being, DeGroote prepares graduates to make a lasting impact — in business and beyond.

The Events Coordinator plays a key role in planning, executing, and evaluating events and activities that advance the strategic priorities and community engagement goals of the DeGroote School of Business. This position supports the successful delivery of a wide range of initiatives — including academic events, faculty, staff, student and alumni engagement activities, conferences, and special projects — that enhance DeGroote’s reputation and provide meaningful experiences for students, faculty, staff, and external partners.

The incumbent is responsible for the end-to-end coordination of event logistics, including venue and space management, supplier and contractor relations, budgeting and expense reconciliation, and on-site event execution. They provide lead-hand supervision to event staff and volunteers to ensure high-quality, seamless event delivery. The Events Coordinator also contributes to continuous improvement by collecting feedback, assessing outcomes, and recommending enhancements for future initiatives.

This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to build positive relationships across the DeGroote community and with external stakeholders.

Job Summary: 

Responsible for the planning, implementation, evaluation, and assessment of various departmental events, activities, and exhibits. Provide lead hand supervision and is responsible for the quality and quantity of work of others.

Purpose and Key Functions:  

• Plans and executes logistics for events and exhibits.
• Provides recommendations on the suitability of space, venues, and set up for various events.
• Coordinates the use of all facilities and meeting space within the department. Ensures that venues are booked, setup, cleaned, and that food service, and equipment rentals are provided.
• Distributes evaluation surveys to event attendees and volunteers and collects feedback. Reviews and uses survey feedback to assess and improve future events and activities.
• Prepares a briefing report after each event which includes reporting event revenues and expenses for discussion with various stakeholders.
• Monitors and reconciles event costs and verifies accuracy of all expenses incurred.
• Compiles and prepares information to be used for the annual event planning schedule.
• Attends events to monitor arrangements and ensures smooth functioning of all activities.
• Receives and responds to issues that arise during events.
• Determines the number of volunteers required to staff an event and coordinates how they will be used to operate events.
• Liaises with facilities personnel and suppliers of contracted services to ensure that all services agreed to have been provided.
• Provides supervisor with recommendation to seek new contractors or to renew existing contracted services.
• Writes and disseminates announcements and promotional information through website and emails.
• Creates and maintains event invitee and attendance records.
• Provides services and facilities information to clients.
• Orders and maintains inventory of materials and supplies.

Assets:

• Ability to commute between campuses (Hamilton and Burlington) as well as the potential of supporting events at the Bloor Street, Toronto location
• Valid G drivers licence and access to a vehicle to be able to attend events in the GTHA region as needed