(CAN) Administrative Supervisor & Executive Assistant
City : Mississauga
Category : Regular/Permanent People
Industry : Retail
Employer : Walmart Canada
Position Summary...Provide best in class support to the COO on a day to day basis. Manage an administrative pool of Executive Assistants and Administrators. Ensure the Executive has the support required to operate while keeping up with the needs of the department in a fast-paced environment. Perform additional job-related responsibilities and duties as assigned and/or as necessary.
What you'll do...
People management - Leads a pool of 4 Executive Assistants. Accountable to build the teams way of working and continue to build and review processes for improvement and efficiency. Manage the team’s overall workflow, mentor, offer guidance and delegate work as required.
Assist team with communications by answering, directing and transferring calls/emails; providing information to resolve callers request, issues and questions, reviewing and following up to ensure resolution of requests, issues, and questions; and composing and organizing communications at the direction of others.
Coordinates, plans, and schedules multiple projects, travel for the COO and company and business-related events simultaneously by researching and identifying options, resources and cost efficiencies within established timeframes; establishing dates, timelines, and agendas; identifying and coordinating specific technology needs; identifying, organizing, and scheduling pre-travel preparation and business needs (for example, documentation, medical requirements, security needs); reviewing, processing contracts for event needs, and acting as a coordinator or liaison for visiting associates and guests.
Manage and prioritize incoming messages and requests from associates, customers/members and external organizations by utilizing business process and knowledge to construct electronic, verbal and written communications for leadership; drafting and sending communications on behalf of supervisor; reviewing content and editing documentation.
Leads and manages calendar for COO with minimal or no direction by working and collaborating with others to coordinate appointments and understand calendar needs; anticipating and identifying time requirements for pre-meeting work; monitoring and maintain calendars and the use of meeting locations and technology; utilizing business knowledge to prioritize requests for leadership time and attention.
Drives financial and business data management by coordinating with other areas to collect date and information (for example; home office budgets for COO); compiling and reconciling data; identifying and escalating risks and concerns; creating and maintaining reports, maintaining security and confidentiality of sensitive information; processing and expense reports falling within established parameters; and reviewing time and attendance data for exceptions and making time adjustments as requested.
Models compliance with company policies and procedures and supports company mission, values and standards of ethics and integrity by incorporating these into the development and implementation of business plans; using the Open Door Policy; and demonstrating and assisting others with how to apply these in executing business processes and practices.
Provides and supports the implementation of business solutions by building relationships and partnerships with key stakeholders; identifying business needs; determining and carrying out necessary processes and practices; monitoring progress and results; recognizing and capitalizing on improvement opportunities; and adapting to competing demands, organization changes and new responsivities.
Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications.Age - 16 or older
Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications.
Walmart will accommodate the disability-related needs of applicants and associates as required by law.
Primary Location…1940 ARGENTIA RD, MISSISSAUGA, ON L5N 1P9, Canada