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Associate Director, Research Finance & Admin

Home / Associate Director, Research Finance & Admin

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City : Hamilton

Category : Other

Industry : Education

Employer : McMaster University

Hamilton, ON  

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

 

The Office of the Vice President Research provides oversight and direction to the research endeavours of the University. The 16 units reporting to the VP research include several Centres and Institutes as well as offices supporting research administration. McMaster Research Finance is responsible for financial matters pertaining to research in all Faculties other than the Faculty of Health Sciences, with whom research Finance works closely.

 

Job Summary

 

The Associate Director leads and guides the overall development, implementation and administration of financial policies and procedures related to research finance at the University and provides leadership and training within the research community regarding the eligibility of expenditures and financial management. In connection with the Director, Research Finance and Administration, this position serves as McMaster's representative on sponsor committees and working groups and is the project lead on sponsor monitoring visits such as Tri-Agencies and Canada Foundation for Innovation.

 

Accountabilities

 

Financial Management Services:

 

Reporting

  • Ensure that all financial reports required by funding agencies are filed accurately  and on a timely basis.
  • Responsible for establishing template accounting and reporting models for the numerous research projects that provide:
    • Standardized approach to preparing reports and audit file for each report submission
  • Review reports prepared by Senior Research Accounts to ensure accurate and complete and sign off on reports for submission to the research sponsors Customer Service and Leadership
  • Develop process and procedures that support a high-quality service-oriented department to the numerous stakeholders of the department (researchers, Faculty and Department Administrators, Internal Departments, External sponsors, etc.)
  • Represent McMaster on sponsor working groups and committees such as Tri-Agencies, Canada Foundation for Innovation and Ontario Ministry of Economic Development, Job Creation and Trade
  • Lead a team that maintains a high level of professionalism and positive attitudes to enhance the customer service provided by Research Finance while meeting the multiple deadlines of a fast-paced environment
  • Plans for, secures, and manages the human resource needs to deliver efficient services.
  • The Associate Director is responsible for interviewing, hiring, training, evaluating staff performance, mentoring and taking disciplinary measures as required.
  • The Associate Director assigns, delegates, organizes and coordinates the workload; plans and adjusts work schedules and priorities and ensures the health and safety of unit staff.
  • Provides leadership, assists and motivates staff through training, advice, guidance and counsel, and leads by example.
 

Audit

  • Manage the internal and external audit process and/or monitoring visits, as required by the federal, provincial and other external funding agencies
 

Training

  • Provide leadership and training within the research community at McMaster regarding eligibility of expenditures and financial management
  • Develop and enhance various training documents for members of Research Finance and other members of the McMaster research community that are consistent with the needs of existing research sponsors/programs and new research sponsors/programs as they appear
 

Policies and Procedures

  • Leads and guides the overall development, implementation and administration of financial policies and procedures related to research
  • Work closely with the Director, Research Finance and Administration and Assistant Comptroller Faculty of Health Sciences (Research Finance) to shape and direct the long­ term direction of Research Finance services and reporting at McMaster University.
  • This position must continuously search and make improvements to existing procedures and systems that continue to progress Research Finance and its level of service and its ability to meet reporting deadlines
 

Data Management

  • Lead the review of research project deficit management with various faculties, departments and research offices.
    • Work with the respective faculties, departments and research office in the development of plans to resolve deficit situations
  • This position must have strong analytical skills, reviewing data to establish key performance metrics of Research Finance and measure performance on these metrics
  • Ensure the integrity of data is maintained
    • Develop controls and processes to ensure projects have accurate award amounts, end dates, etc.
    • Ensure research projects are closed in the system when they are complete
  • Continuously analyze the research project portfolio and deliverables of customer service and reporting deadlines to ensure that there is appropriate utilization of the Research Finance skillset and that appropriate workload  distribution  is maintained  across Research Finance staff
 

Backfill for Director, Research Finance and Administration:

 

The Associate Director Research Finance and Administration will support the Director and the Research Finance team and will step in to fill the role of the Director, Research Finance and Administration as needed, in the absence of the Director.

 

Knowledge/Skills

  • Superior and demonstrated verbal and int erpersonal skills;
  • Skills in diplomacy;
  • Proactive and highly client-service oriented;
  • Proven ability to lead, motivate and mentor with a positive attitude
  • Advanced technical skills for data analysis and information/ distribution/ reporting ability to adapt and implement new technologies;
  • Effective management within a changing environment; ability to innovate;
  • Thorough knowledge and appreciation of University policies and procedures and research sponsors' roles and research funding environment
 

 

 

 

 

 

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