City : Surrey, BC

Category : 6400-Admissions / Transfer Credit

Industry : Education

Employer : Kwantlen Polytechnic University - KPU

Kwantlen Polytechnic University

KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers.  KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.

JOB OVERVIEW:  ADMISSIONS ASSISTANT

To prepare and assess applications and documentation for admission and articulated transfer credit, advise students regarding resources, provide information on KPU admissions, transfer credit and registration policies and procedures and to perform administrative functions.

EDUCATION AND EXPERIENCE

• High school graduation plus successful completion of two years of postsecondary studies.
• Minimum 2 years of recent experience working in Admissions and/or Recruitment position within the Office of the Registrar.

QUALIFICATIONS

Communication Skills

• Demonstrated ability to communicate clearly and effectively in English, both verbally and in writing, with prospective and current students, faculty and staff across the organization.
• Demonstrated ability to deal patiently and effectively with a diverse range of people and situations.
• Demonstrated ability in dealing with sensitive situations that call for the use of diplomacy and tact in the delivery of information and explanations.

Time Management & Organization Skills

• Demonstrated organizational skills, including the ability to set priorities and meet deadlines.
• Demonstrated aptitude for exacting and precise work.

General

• Demonstrated working knowledge of KPU programs as well as policies and processes relating to current application, admission and transfer credit.
• Demonstrated experience processing and assessing secondary and post-secondary transcripts as well as other supporting documentation to determine eligibility for admission.
• Demonstrated knowledge of British Columbia and Canadian secondary and post-secondary education systems.
• Demonstrated customer service experience in a fast-paced work environment involving multiple demands.
• Demonstrated proficiency with Student Banner at an intermediate level, or a similar student information system.
• Demonstrated ability to handle confidential information appropriately.
• Demonstrated ability to work independently, exercise good judgment and demonstrate initiative.
• Demonstrated proficiency at an intermediate level with data management, reporting and database systems such as Excel and Access.
• Demonstrated proficiency with Microsoft Word and Outlook at an Intermediate level.
• 40 WPM keyboarding skills with a high degree of accuracy.
• Demonstrated knowledge of basic math.

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*Salary Information

Annual salary increases are based on hours worked and anniversary dates

Why Join KPU?

• Recognized as one of B.C.'s Top Employers  
• KPU is committed to actively fostering an equitable and inclusive working environment
• Hybrid environment, flexible work around core hours
• Defined Benefit Pension Plan – Municipal Pension Plan 
• Extended Medical, Dental, Short Term Disability, Long Term Disability, Life Insurance, Optional Life Insurance, Accidental Death and Dismemberment, Emergency Travel Assistance, Employee and Family Assistance Program, Teledoc
• Maternity and parental leave top-up
• Generous vacation package
• Campus work environment, outdoor sitting areas and nearby walking trails
• Campus athletic and fitness centers with a variety of instructor-led classes
• Tuition waiver program – eligible to waive tuition costs of courses at KPU equivalent to 3 credits per semester 
• Inhouse training and development
• Networking and social events such as KPU Day, Holiday Social etc.
• Intercampus shuttle
• Access to automotive, horticulture, brewery and other programs’ services
• Clubs: Jeopardy, E-sports, Ted Talks etc.
• Library and Bookstore (discounts)  
  **Benefits may vary if the position is temporary or part-time**

Please note: As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Does this role sound like it was made for you, yet you don’t check every box?

We at KPU understand that experiences and qualifications may look differently for everyone and, if this job description is of interest to you, we encourage you to apply.

Note to Applicants:

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at humanresources@kpu.ca.

We thank all applicants for their interest in employment with KPU. Only those selected for an interview will be contacted. 

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.