City : WATERLOO

Category :

Industry : Materials & Construction

Employer : Stantec

Administrative Assistant & Office Safety & Environment Coordinator (OSEC) - ( 230001H4 )

Description

At Stantec, we approach every Community Development project we undertake—whether at the local or regional level— thoughtfully, and execute it with excellence across all project phases. We partner with our clients to design fit-for-purpose solutions that address their communities’ unique needs throughout the Community Development infrastructure lifecycle. Our experts lead their fields and guide our work with scientific rigor, an innovative spirit, and a vision for growth. We’re a place where you can apply your passion and collaborate with top talent on work that’s critical to our clients, our communities, and the industry at large.

Your Opportunity

Stantec is looking for an enthusiastic, friendly and self-motivated Administrative Assistant to join our Waterloo Office. This role will be supporting our Community Development group with projects and proposals. As part of this role, you will also be coordinating Office Safety and Environment duties. The successful candidate will proactively work with the office manager and with the relevant project managers to provide the necessary administrative support.

Your Key Responsibilities

Administrative Responsibilities

• Provide fully qualified administrative support to projects and proposals
• Provide backup reception duties and coverage daily
• Organize, attend and record meeting minutes including the coordination and tracking of action items and deliverables
• Create and maintain project plans, schedules and deliverables
• Assist with document control including digital filing and archiving

Office Safety and Environment Coordinator (OSEC) Responsibilities

• Work with Management to maintain corporate HSSE (Health, Safety, Security Environment) policies including filing system, reporting and office inspections
• Travel to Kitchener lab/garage when necessary to conduct inspections
• Provide guidance to all Waterloo based staff on Stantec's Health & Safety Policy and practices:

+ Conduct HSSE Orientation for new and transferred employees

+ Act as a local resource for HSSE comments, suggestions, reporting, and compliance

+ Order, track and distribute Personal Protective Equipment (PPE)

+ File reports and assist (as needed) in investigations and corrective actions following an incident

Qualifications

Your Capabilities and Credentials

• Valid full Class G Driver’s License
• Excellent written and verbal communication skills
• Problem-solving and investigation skills
• Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments
• Must be proactive and willing to take initiative
• Able to operate independently in a fast-paced, multi-disciplinary environment
• Ability to self-educate by reading regulations and guidelines
• Able to work with diverse teams and people, including Management
• Excellent computer skills – MS Office
• Experience in the consulting industry would be an asset

Education and Experience

High school diploma or equivalent with 0-3 years of experience in an administrative support role or related experience

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : Canada-Ontario-Waterloo

Organization : BC-1614 CommDev-CA Ontario West

Employee Status : Regular

Job Level : Entry Level

Travel : Yes, 10 % of the Time

Schedule : Full-time

Job Posting : Mar 28, 2023, 2:12:49 PM

Req ID: 230001H4

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans