Accounts Receivable Collection Clerk – Appendix D/Temporary Assignment (January 2024 – August 2025)
City : Hamilton
Category : Full-Time Support
Industry : Education
Employer : Mohawk College
Status: Appendix D/Temporary Assignment: January 2024 – August 2025
Hours: Monday to Friday; 35 hours/week
Home Campus: Fennell
Rate of Pay: $32.42
Posting Date: December 7th, 2023
Closing Date: December 21st, 2023 at 7:00pm EST
We support and encourage the contributions of our diverse employees. Supported by a new strategic plan we are committed to nurturing an equitable, diverse and inclusive environment for everyone who learns and works at Mohawk. We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators we believe it is important to act and show leadership in advancing the principles of equity, diversity and inclusion in our community.
Mohawk College is currently recruiting for our next
Accounts Receivable Collection Clerk
The Accounts Receivable Collection Clerk reports to the Manager, Accounting Services and is primarily responsible for collection of student debt owed to the College; troubleshooting and scrutinizing accounts receivable balances in relation to student, staff and company account inquiries; quarterly projection of bad debt; daily review and balancing of College’s Parking, Athletic Center and OneCard systems, Web payments and College-wide Cashiering payfiles (CORE); processing miscellaneous student account adjustments; preparing correcting journal entries and processing student invoices and statements.
To be compliant with the Acceptance of Payment Card Policy and PCI Requirements, this position is required to provide a Police Check prior to the commencement of employment.
The duties of this position include, but are not limited to:
- Reviews monthly student and sponsorship aging report and uses various collection procedures to recover outstanding debt (mailing, phone calls, email, etc.)
- Responsible for quarterly bad debt projection for the College
- Sends accounts to Collection Agencies for recovery and records third party collection activity. Assesses Collection Agency performance. Records applicable journal entries to write-off bad debt or recording recoveries.
- Primary contact for staff, student and third party inquiries regarding student accounts
- Runs student invoices and statements monthly
- Responsible for processing miscellaneous manual adjustments on student accounts (HSR fees, Health Insurance, upload of OSAP payments, etc)
- Assisting students with AR issues during peak registration (clearing collection holds, transfer of payments to correct accounts)
- Responsible for ensuring all College in-person cashiering files are balanced and closed in the College’s cashiering system (CORE) on daily basis. Reviews summary reports compared to backup to ensure all information is accurate and supported. Calculates and processes correcting journal entries as needed.
- Responsible for daily balancing of high volume student on-line credit card payment reports (Post Secondary, CE, Apprenticeship), matching to Merchant credit card reports and determining/processing necessary corrections to student accounts (for duplicate or missed payments) and journal entries required to correct the General Ledger.
- Responsible for daily review and balancing of College’s Parking systems (AIMS and CALE), OneCard system (TouchNet), and Athletic Center system (Fusion) sales reports. Compares sales journal entry created to backup reports for accuracy ensuring transactions booked to correct general ledger accounts. Works with applicable departments and IT to resolve any anomalies. Calculates and processes correcting journal entries as required.
The successful candidate will have:
- Minimum two year Accounting diploma
- Minimum three (3) years of practical experience doing the following:
· Working with an integrated financial information system utilizing the general ledger, and accounts receivable modules
· Working with accounts receivable practices and procedures involving invoicing, payment arrangements and collection activity
· Working with collection agencies and utilizing best practices for minimizing bad debt
· Balancing daily payment intake reports and various types of transactions to effectively reconcile daily transactions
- Strong accounting skills, close attention to detail, strong Microsoft excel skills and excellent communication skills is required
- Demonstrated commitment and understanding of human rights, equity, diversity and inclusion with the ability to communicate and work effectively inter-culturally with diverse groups of students, employees and the community
Mohawk College prioritizes recruiting and retaining diverse employees. With this in mind, the College is committed to fostering inclusive and barrier-free recruitment and selection processes.
Should you require accommodation through any stage of the recruitment process, please contact the Human Resources Department at (905) 575 - 2047.
Mohawk College is strongly committed to diversity within its community and especially welcomes applications from racialized persons, women, Indigenous people, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.
For more information concerning the Mohawk College strategic plan, please see: strategicplan.mohawkcollege.ca/