City : Calgary, AB, CA, T2C 0A9

Category : Business Services

Industry : Mining, quarrying, and oil and gas extraction

Employer : Shawcor

At Shawcor, we have built a true team environment where all employees are empowered to contribute to the success of the company. The Composite Production Systems business unit offers several types of corrosion-resistant, flexible composite linepipes for different applications based on our customers’ needs. In fact, our composite linepipe has a service life of 20 years, with no need for expensive maintenance and long-term chemical inhibitor programs.

We want you to join our team!

THE ROLE

Reporting to the Financial Controller, the Accounts Payable Coordinator is accountable for processing and following up on accounts payable for Shawcor Composite Systems division in accordance with established policies and procedures.

DUTIES AND RESPONSIBILITIES

• Process Accounts payable invoices by monitoring, reviewing, sorting, organizing, and matching invoices for payment with relevant supporting documents and approval of all A/P entries. 
• Entering A/P invoices/credit notes and matching invoices to purchase orders and tracking any discrepancies.
• Printing cheques, obtaining signatures and releasing cheques for payment via weekly CAD/USD Cheque Run, wire transfers, and ACH/ETF payments including ‘Positive Pay’ bank transmissions upload
• Ensure vendors and suppliers are paid within established time limits including maintenance of priority payment schedules.
• Mail payments to the address of record including special handling and rush processing (such as overnight shipments or in-person pick up)
• Verifying vendor accounts by reconciling monthly statements and related transactions
• Responding to supplier and/or purchaser concerns in a timely and courteous manner.
• Reconciling and reporting account discrepancies by investigating documentation; implementing required corrections, preparing and entering adjustments as necessary
• Provide input and demonstrate initiative to contribute to the Accounts Payable function.
• Manage daily workload and priorities.  
• Perform other duties as assigned including participation in internal and external audits.

REQUIRED QUALIFICATIONS 

• Bachelor’s Degree with relevant accounts payable experience.
• Minimum of 6 months-1 year of work experience in full cycle accounts payable with experience using ERP/ accounting software.
• Previous experience with IFS is an asset
• Excellent organization skills are required with the ability to multi-task and work independently without supervision
• Ability to work in a fast-paced environment with attention to accuracy and detail-oriented
• Have the flexibility to handle various job assignments while prioritizing all assigned tasks
• Demonstrated ability and initiative to investigate, address and resolve discrepancies in a timely manner.
• Be a team player with excellent collaboration & communication skills
• Proficiency in Microsoft Office applications (Word, Excel, E-mail)
• Strong customer focus mindset for both internal and external customers