City : Toronto

Category : Finance, Accounting & Purchasing

Industry : Government

Employer : City of Toronto

• Job ID: 49540
• Job Category: Finance, Accounting & Purchasing
• Division & Section: IDS Transit Expansion, Transit Program Mgmt & Planning
• Work Location: City Hall, 100 Queen St. W. (Hybrid Work Model)
• Job Type & Duration: Full-time, Temporary (24 months) Vacancy
• Salary:  $93,734 - $123,449, Target hiring zone: $93,734 to $108,591
• Shift Information: Monday to Friday, 35 hours per week per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 13-Nov-2024 to 27-Nov-2024

Major Responsibilities:

• Implements detailed plans and recommends policies regarding program specific requirements.
• Conducts research into assigned area ensuring that such research considers developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Ensures that the project expenditures are controlled and maintained within approved budget limitations.
• Coordinates the preparation, analysis, implementation, and monitoring of the operating and capital budgets following corporate and divisional budgetary guidelines.
• Establishes effective professional relationships with divisional staff, Corporate Finance, contracted agencies, provincial counterparts, internal and external auditors, etc.
• Performs analysis and investigation of budget variances, including both high level and program level analysis of expenditures, revenues, and gapping performance; highlights to management relevant financial issues with strategic and operational impacts, and recommends options towards resolution of issues.
• Prepares business cases of new or enhanced programs/projects/initiatives by developing financial models and sensitivity scenarios with a clear understanding of program needs and resource constraints.
• Provides continuing assistance (coaching, training) to various program managers in the effective management of their budgets.
• Develops and participates in the implementation of divisional budget and financial control systems, accounting and financial monitoring policies and procedures to ensure data integrity and effective cost centre management as well as identification of continuous improvement opportunities through ongoing operational reviews.
• Monitors and establishes measures to ensure maximum use of provincial funding, minimize city expenditures, and ensure year-end expenditures do not exceed the approved budget as well as the maximum funding limits set by the province.
• Oversees divisional accounting, purchasing, petty cash, receivables, signing authority management, internal control systems, to ensure consistency with generally accepted accounting principles.

• Reviews internal control procedures and performs audits as requested. Recommends modifications/enhancements to internal control systems. Acts as contact for external auditors reviewing provincially funded settlements.
• Coordinates year-end reporting requirements by performing analysis/reconciliation of financial transactions, oversees the preparation of adjusting journal entries to ensure consistency with approved budgets, and submission of required documentation to Corporate Finance within established timelines.
• Acts as a resource person to Division's management staff in budgeting, accounting, auditing, internal control and all other related financial matters.
• Provides direction, training and a coordination role to staff in the Division, in budgeting, accounting and purchasing policies and procedures. Reviews work assignments of clerical staff to ensure that reports are comprehensive and accurate.
• Contributes to the development of enhanced or new financial planning systems, helps define divisional requirements and identify impacts on financial planning processes.

Key Qualifications:

1. Post-secondary education in a discipline pertinent to the job function such as Business Administration, Finance, Accounting or an equivalent combination of education and experience.
2. Considerable experience in operating and capital budget formulation and financial planning within a large public sector organization.
3. Considerable experience in data and information management including assessing data quality, classifying, and organizing data, and designing data.
4. Considerable experience in project management, business process review and analysis including documentation and process design techniques.
5. Experience in Capital Planning & Project Accounting for large construction / civil engineering projects either in public or private sector organizations preferred.
6. Highly developed analytical, negotiation, conflict resolution and problem-solving skills.
7. Highly developed interpersonal skills, including written and verbal communication skills.
8. Ability to interact, work and communicate effectively with senior management and staff at all organizational levels, of client departments, outside agencies and including other levels of government.
9. Ability to design and facilitate data presentations to end users online and in reports.
10. Ability to document and communicate business and technical requirements.
11. Ability to design and develop reports and business intelligence tools.
12. Ability to use various project management methodologies and manage multiple tasks and produce results within tight time frames.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.