City : Montreal, Quebec

Category : Administration

Industry : Financial Services

Employer : PSP Investments

ABOUT US

We’re one of Canada’s largest pension investment managers, with CAD$264.9 billion of net assets as at March 31, 2024.

We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong. 

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world’s top companies. At PSP, you’ll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

EXPERIENCE THE EDGE

At PSP, we encourage our employees to grow, forge powerful relationships, contribute and fuel inspired investment launchpads. We are committed to a culture that fosters collaboration and allows us to think beyond, in an interconnected way. We advocate for our employees to speak-up, learn, experiment, share, and be part of an inclusive work environment where diversity is embraced.

ABOUT THE TEAM

This position is an excellent opportunity for an experienced administrative assistant to join a first-class, dynamic, team-oriented, highly motivated and supportive Legal team. PSP is committed to hiring exceptional people who will contribute their expertise, talent and energy towards PSP’s mandate.

Reporting to the Senior Director, Legal Affairs, you will be primarily responsible for providing overall administrative support for certain members of the legal team.

You must have excellent communication skills, be highly motivated and self-confident, as you will be engaging directly with internal business partners, external counsel and stakeholders. Strong business acumen, good judgment and pragmatism are also a must in order to succeed in this role.

ABOUT YOUR ROLE

As a Senior Legal Assistant, you’ll: 

• Support a team of lawyers on transactions and the management of a global portfolio of assets

• Coordinate legal matter management, including the creation of workspaces, filing and file maintenance

• Assist in the production of legal documents, preparation of mark-ups and tracking versions of contracts and correspondence

• Provide overall administrative and operational support for the team, including scheduling of in-office and virtual meetings, data entry, photocopies, etc.

• Coordinate the signing and distribution of legal documents and prepare closing binders

• Make travel arrangements and prepare expense reports

WHAT YOU’LL NEED

• Minimum of five (5) years of experience in an administrative function, ideally with experience in a business law, finance or professional services environment

• A college degree (DEP or AEC) in Office Administration is an asset

• Knowledge of document management software is an asset

• Proficiency in MS Office suite

• Strong word processing, spelling, proofreading and editing skills

• Good judgement, tact, diplomacy and attention to detail

• Autonomy, proactivity and strong time-management skills, with ability to navigate a fast-paced environment

• Good work ethic, professional integrity and ability to work effectively with other team members

• Ability to work independently with minimal supervision 

• Proficiency in English and French (or willingness to learn) (frequent interactions in English with PSP employees based in our offices in Hong Kong, London and New York, and interactions in French with employees in our local offices in Montreal and Ottawa) 

We offer a tailored employee experience and competitive total rewards and benefits package* designed to attract and retain global diverse talent, reward performance, and reinforce business strategies and priorities. Beyond salary and incentive pay eligibility, you have access to:

• Investment in career development

• Comprehensive group insurance plans

• Competitive pension plans

• Unlimited access to virtual healthcare services and wellness programs

• Gender-inclusive paid family leave policy: up to 26 weeks for primary caregivers, 5 weeks for secondary caregivers

• Vacation days available on day one with additional days on milestone service anniversaries, and summer Friday afternoons off

• A hybrid work model with a mix of in-office and remote days

*Benefits package may vary based on your employee type.

At PSP, we aim to provide an inclusive workplace where we leverage diversity and where everyone feels valued, safe, respected and empowered to grow. As part of this leadership commitment, we strongly encourage applications from all qualified applicants and strive to offer an inclusive and accessible candidate experience. If you require any accommodation for any part of the recruitment process, please let us know.

Visit us on www.investpsp.com/en/

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